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FISCAL YEAR 2011 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. § 552

I. Basic Information Regarding Report

1. Name, title, address and telephone number of person to be contacted with questions about the report

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

2. Electronic address for report: http://www.eeoc.gov/eeoc/foia/index.cfm

3. How to obtain a copy of the report in paper form

A paper copy of the report may be requested by submitting a written request to:

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

II. How To Make A FOIA Request

Freedom of Information Act (FOIA) requests should be made in accordance with the Commission�s regulations at 29 C.F.R. §1610.7. The regulations can be accessed at: http://www.access.gpo.gov/nara/cfr/waisidx_10/29cfr1610_10.html

1. Names, address, and telephone numbers of all individual agency components and offices that receive FOIA requests

See 29 C.F.R. §1610.4 and the agency�s FOIA web page at http://www.gpo.gov/fdsys/pkg/CFR-2011-title29-vol4/xml/CFR-2011-title29-vol4-part1610.xml for the EEOC FOIA contacts.

2. Brief description of why some requests are not granted

The majority of fiscal year 2011 FOIA requests received by the Commission were for materials contained in the Commission�s investigative case files that involved charges of discrimination filed pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e, et. seq. (Title VII), the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-633 (ADEA), the Americans with Disabilities Act, 42 U.S.C. §§ 12101-213 (ADA), the Equal Pay Act, 29 U.S.C. § 206(d) (EPA), and Title II of the Genetic Information Nondiscrimination Act (GINA), 42 U.S.C. § 2000ff, et seq. Sections 706(b) and 709(e) of Title VII, 42 U.S.C. §§ 2000e-5(b) and 8(e), §107 of the ADA, 42 U.S.C. § 12117, and § 207(a)(1) of GINA, 42 U.S.C. § 2000ff-6 prohibit Commission employees from making Title VII, ADA or GINA charges, conciliation materials, case file information and required reports public. In certain instances, parties to the charge are entitled access to the disclosable portions of the charge file. Examples of non-disclosable material in charge files are discussed in detail in section XII of this report.

III. Acronyms, Definitions, And Exemptions

1. Acronyms used in this report:

a. EEOC � Equal Employment Opportunity Commission.

b. E-FOIA � Electronic Freedom of Information Act Amendments, 5 U.S.C. § 552, Pub. L. No. 104-231, 110 Stat 3048.

c. FAQ � frequently asked questions

d. FTS - FOIA Tracking System. The FTS tracks all incoming FOIA requests and appeals, as well as requests submitted through the Requester Service Center. The FTS also captures information required for the Annual FOIA Report.

2. Definitions of Terms Used in this Report

a. Administrative Appeal � a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.

b. Average Number � the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.

c. Backlog � the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.

d. Component - for agencies that process requests on a decentralized basis, a �component� is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.

e. Consultation � the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester.

f. Exemption 3 Statute � a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3)(A)(i) of the FOIA.

g. FOIA Request � a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a �third-party� request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., �first-party� requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act �systems of records� or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report.

Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)

h. Full Grant � an agency decision to disclose all records in full in response to a FOIA request.

i. Full Denial � an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.

j. Median Number � the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.

k. Multi-Track Processing � a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.

i. Expedited Processing � an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.

ii. Simple Request � a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.

iii. Complex Request � a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.

l. Partial Grant/Partial Denial � in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.

m. Pending Request or Pending Administrative Appeal � a request or administrative appeal for which an agency has not taken final action in all respects.

n. Perfected Request � a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.

o. Processed Request or Processed Administrative Appeal � a request or administrative appeal for which an agency has taken final action in all respects.

p. Range in Number of Days � the lowest and highest number of days to process requests or administrative appeals.

q. Section 83 � refers to Section 83 of the EEOC Compliance Manual Volume I which provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R. § 1610.17(d).

r. Time Limits � the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).

3.Concise Descriptions of FOIA Exemptions

a. Exemption 1 - classified national defense and foreign relations information.

b. Exemption 2 - internal agency rules and practices.
c. Exemption 3 - information that is prohibited from disclosure by another federal law: (A) any Title VII , ADA or GINA charge file information requested by anyone other than the Charging Party or the Respondent to the charge, such as the charge file or information concerning the existence of charge files, (B) Title VII, ADA or GINA information requested by the Charge Party or the Respondent after the time limit for filing a lawsuit has expired and no lawsuit has been filed, (C) reference to other Title VII, ADA or GINA charges in the charge file, (D) EEO reports required to be filed under Title VII, if requester has not filed suit against the respondent, or (E) information submitted by unsuccessful bidders for contracts with the EEOC.
d. Exemption 4 - trade secrets and other confidential business information.

e. Exemption 5 - inter-agency or intra-agency communications that are protected by legal privileges.

f. Exemption 6 - information involving matters of personal privacy.

g. Exemption 7 - records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual.

h. Exemption 8 - information relating to the supervision of financial institutions.

i. Exemption 9 - geological information on wells.

IV. Exemption 3 Statutes

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sections 2000e-5(b), 2000e-8(e) (Civil Rights Act of 1964)	Information pertaining to charges of unlawful employment practices; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	7	2,396
			BIRMINGHAM	381
			CHARLOTTE	29
			CHICAGO	87
			DALLAS	232
			HOUSTON	49
			INDIANAPOLIS	111
			LOS ANGELES	366
			MEMPHIS	28
			MIAMI	497
			NEW YORK	137
			OLC/HDQ	163
			PHILADELPHIA	37
			PHOENIX	124
			SAN FRANCISCO	81
			ST. LOUIS	49
			WFO	18

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 12117	Information pertaining to charges of unlawful employment practices under the ADA, information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	0	323
			BIRMINGHAM	0
			CHARLOTTE	1
			CHICAGO	25
			DALLAS	23
			HOUSTON	0
			INDIANAPOLIS	1
			LOS ANGELES	0
			MEMPHIS	15
			MIAMI	5
			NEW YORK	55
			OLC/HDQ	76
			PHILADELPHIA	5
			PHOENIX	62
			SAN FRANCISCO	41
			ST. LOUIS	9
			WFO	5

Statute	Type of Information withheld	Case Citation	Number of Times Relied upon per Component		Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 2000ff-6	Information pertaining to charges of unlawful employment practices under GINA; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC.	EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989)	ATLANTA	0	26
			BIRMINGHAM	0
			CHARLOTTE	0
			CHICAGO	3
			DALLAS	0
			HOUSTON	0
			INDIANAPOLIS	0
			LOS ANGELES	0
			MEMPHIS	0
			MIAMI	0
			NEW YORK	15
			OLC/HDQ	1
			PHILADELPHIA	0
			PHOENIX	7
			SAN FRANCISCO	0
			ST. LOUIS	0
			WFO	5

V. FOIA Requests / A. Received, Processed and Pending FOIA Requests, both perfected and non-perfected

	Number of Requests Pending as of Start of Fiscal Year	Number of Requests Received in Fiscal Year	Number of Requests Processed in Fiscal Year	Number of Requests Pending as of End of Fiscal Year
ATLANTA	51	628	652	27
BIRMINGHAM	110	1,384	1,338	156
CHARLOTTE	129	1,172	1,199	102
CHICAGO	41	811	815	37
DALLAS	128	1,897	1,886	139
HOUSTON	89	1,127	1,130	86
INDIANAPOLIS	127	2,399	2,421	105
LOS ANGELES	0	967	933	34
MEMPHIS	37	817	751	103
MIAMI	67	2,187	2,152	102
NEW YORK	184	703	654	233
OLC/HDQ	40	395	411	24
PHILADELPHIA	138	1,106	1,150	94
PHOENIX	19	793	759	53
SAN FRANCISCO	41	756	756	41
ST. LOUIS	74	1,093	1,120	47
WFO	11	189	170	30
AGENCY OVERALL	1,286¹	18,424	18,297	1,413

V.B.1 Disposition of FOIA Requests � All Processed Requests

	Number of Full Grants	Number of Partial Grants/ Partial Denials	Number of Full Denials Based on Exemptions	Number of Full Denials Based on Reasons Other than Exemptions
				No Records	All Records Referred to Another Component or Agency	Request Withdrawn	Fee-Related Reason	Records not Reasonably Described	Improper FOIA Request for Other Reasons	Not Agency Record	Duplicate Request	Other	TOTAL
ATLANTA	10	442	38	10	2	8	0	1	0	1	26	114	652
BIRMINGHAM	16	1,001	231	3	3	5	0	7	12	3	26	31	1,338
CHARLOTTE	6	1,084	34	7	5	7	0	0	15	10	15	16	1,199
CHICAGO	50	567	112	3	0	1	0	0	12	10	12	48	815
DALLAS	114	1,390	184	87	2	22	0	1	7	0	6	73	1,886
HOUSTON	50	863	68	61	1	10	1	36	0	14	2	24	1,130
INDIANAPOLIS	68	1,821	162	46	39	5	0	56	14	35	84	91	2,421
LOS ANGELES	44	321	277	239	1	1	0	0	3	2	28	17	933
MEMPHIS	33	601	72	6	0	0	0	2	0	0	29	8	751
MIAMI	130	984	439	27	7	11	0	10	9	1	77	457	2,152
NEW YORK	36	348	99	0	0	9	0	36	35	31	50	10	654
OLC/HDQ	78	46	102	56	17	0	2	8	92	2	4	4	411
PHILADELPHIA	11	835	82	8	40	15	0	22	5	27	23	82	1,150
PHOENIX	8	429	249	1	12	0	0	13	35	10	1	1	759
SAN FRANCISCO	43	438	114	77	0	0	0	0	30	1	28	25	756
ST. LOUIS	99	809	155	6	0	16	0	0	0	8	15	12	1,120
WFO	0	100	31	5	17	0	0	0	0	6	7	4	170
AGENCY OVERALL	796	12,079	2,449	642	146	110	3	192	269	161	433	1,017	18,297

V. B. (2) Disposition of FOIA Requests � �Other� Reasons for �Full Denials Based on Reasons Other than Exemptions�
from Section V. B (1) Chart.

Component	Description of �Other� Reasons for Denials from Chart B.(1) & Number of Times Those Reasons Were Relied Upon	Number of Times �Other� Reason was Relied Upon	TOTAL
ATLANTA	Files Lost	32	114
	Converted to Section 83	52
	Files Destroyed	29
	Not Listed Above	1
BIRMINGHAM	Files Lost	14	31
	Converted to Section 83	1
	Files Destroyed	10
	Not Listed Above	6
CHARLOTTE	Files Lost	1	16
	Converted to Section 83	15
	Files Destroyed	0
	Not Listed Above	0
CHICAGO	Files Lost	0	48
	Converted to Section 83	3
	Files Destroyed	45
	Not Listed Above	0
DALLAS			73
	Files Lost	10
	Converted to Section 83	42
	Files Destroyed	21
HOUSTON	Not Listed Above	0	24
	Files Lost	7
	Converted to Section 83	5
	Files Destroyed	12
INDIANAPOLIS	Not Listed Above	0	91
	Files Lost	0
	Converted to Section 83	75
	Files Destroyed	16
LOS ANGELES	Not Listed Above	0	17
	Files Lost	0
	Converted to Section 83	1
	Files Destroyed	16
MEMPHIS	Not Listed Above	0	8
	Files Lost	0
	Converted to Section 83	3
	Files Destroyed	5
MIAMI	Not Listed Above	0	457
	Files Lost	282
	Converted to Section 83	125
	Files Destroyed	50
NEW YORK	Not Listed Above	0	10
	Files Lost	1
	Converted to Section 83	3
	Files Destroyed	6
OLC/HDQ	Not Listed Above	0	4
	Files Lost	0
	Converted to Section 83	0
	Files Destroyed	0
PHILADELPHIA	Suit not filed on charge (EEO reports)	4	82
	Files Lost	42
	Converted to Section 83	27
	Files Destroyed	13
PHOENIX	Not Listed Above	0	1
	Files Lost	0
	Converted to Section 83	0
	Files Destroyed	1
SAN FRANCISCO	Not Listed Above	0	25
	Files Lost	0
	Converted to Section 83	0
	Files Destroyed	25
ST. LOUIS	Not Listed Above	0	12
	Files Lost	0
	Converted to Section 83	12
	Files Destroyed	0
WFO	Not Listed Above	0	4
	Files Lost	0
	Converted to Section 83	4
	Files Destroyed	0
AGENCY OVERALL			1,017

V.B.3. Disposition of FOIA Requests � number of Times Exemptions Applied

	Ex. 2	Ex. 3	Ex. 4	Ex. 5	Ex. 6	Ex. 7(A)		Ex. 7(C)	Ex. 7(D)	Ex. 7(E)
ATLANTA	0	7	0	443	3	28	0	117	7	0
BIRMINGHAM	0	664	0	968	0	38	0	889	0	0
CHARLOTTE	1	31	0	1,077	0	4	0	497	4	0
CHICAGO	0	125	6	567	103	50	27	324	1	0
DALLAS	1	487	6	1,369	86	76	0	868	21	1
HOUSTON	0	56	0	845	67	39	4	224	6	0
INDIANAPOLIS	0	201	2	1,789	677	447	3	719	21	0
LOS ANGELES	0	336	0	312	300	93	0	3	0	0
MEMPHIS	0	226	0	569	415	188	0	417	7	0
MIAMI	0	612	0	927	280	223	0	617	23	0
NEW YORK	0	218	1	337	28	64	0	167	0	0
OLC/HDQ	1	279	3	16	43	2	0	109	0	3
PHILADELPHIA	0	268	2	830	67	64	0	494	1	0
PHOENIX	0	300	7	427	302	293	0	369	3	0
SAN FRANCISCO	0	134	5	439	292	107	0	336	5	0
ST. LOUIS	0	63	0	803	51	146	0	107	4	0
WFO	0	30	0	100	0	22	0	52	0	0
AGENCY OVERALL	3	4,037	32	11,818	2,714	1,884	34	6,309	103	4

VI. Administrative Appeals of Initial Determinations of FOIA Requests

The EEOC Legal Counsel or designee adjudicates all administrative appeals.

VI.A. Received, Processed and Pending Administrative Appeals

Number of Appeals Pending as of Start of Fiscal Year	Number of Appeals Received in Fiscal Year	Number of Appeals Processed in Fiscal Year	Number of Appeals Pending as of End of Fiscal Year
33²	598	602	29

VI.B. Disposition of Administrative Appeals � All Processed Appeals

Number Affirmed on Appeal	Number Partially Affirmed & Partially Reversed/Remanded on Appeal	Number Completely Reversed/Remanded on Appeal	Number of Appeals Closed for Other Reasons	TOTAL
350	117	62	73	602

VI.C.1. Reasons for Denial on Appeal � Number of Times Exemptions Applied

Ex. 1	Ex. 2	Ex. 3	Ex. 4	Ex. 5	Ex. 6	Ex. 7(A)	Ex. 7(B)	Ex. 7(C)	Ex. 7(D)	Ex. 7(E)	Ex. 7(F)	Ex. 8	Ex. 9
0	0	12	0	86	27	14	0	59	2	2	0	0	0

VI.C.2. Reasons for Denial on Appeal � Reasons Other than Exemptions

No Records	Records Referred at Initial Request Level	Request Withdrawn	Fee-Related Reason	Records not Reasonably Described	Improper Request for Other Reasons	Not Agency Record	Duplicate Request or Appeal	Request in Litigation	Appeal Based Solely on Denial of Request for Expedited Processing	Other *See Chart at C.(3)
1	2	0	0	0	0	0	0	1	0	0

VI.C.3. Reasons for Denial on Appeal � �Other� Reasons form Section VI.C.2 Chart

Description of Other Reasons for Denial on Appeal from Chart C. (2). & Number of Times Those Reasons Were Relied Upon	TOTAL
File Lost	0
File Destroyed	0

VI.C.4. Response Time for Administrative Appeals

Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
16.00	18.40	1.00	37.00

VI.C.5. Ten Oldest Pending Administrative Appeals

	10th Oldest Appeal	9th	8th	7th	6th	5th	4th	3rd	2nd	Oldest Appeal
Date of Receipt of Ten Oldest Appeals	2011-09-15	2011-09-15	2011-09-12	2011-09-12	2011-09-07	2011-09-07	2011-09-02	2011-08-25	2011-08-25	2011-08-09
Number of Days Pending	11	11	13	13	16	16	19	24	24	37

VII.A. FOIA Requests - Response Time for All Processed Perfected Requests

	SIMPLE				COMPLEX				EXPEDITED PROCESSING
	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
ATLANTA	15	13.42485	1	33	0	0	0	0	0	0	0	0
BIRMINGHAM	19	18.68764	1	78	0	0	0	0	0	0	0	0
CHARLOTTE	19	20.77269	1	261	0	0	0	0	1	1	1	0
CHICAGO	17	14.33982	1	95	0	0	0	0	0	0	0	0
DALLAS	9	12.71612	1	86	0	0	0	0	0	0	0	1
HOUSTON	12	11.30009	1	30	0	0	0	0	0	0	0	0
INDIANAPOLIS	9	9.068756	1	41	0	0	0	0	0	0	0	0
LOS ANGELES	8	8.3125	1	20	0	0	0	0	0	0	0	0
MEMPHIS	18	17.07328	1	54	0	0	0	0	0	0	0	0
MIAMI	18	18.1431	1	84	0	0	0	0	0	0	0	0
NEW YORK	29	48.87078	1	290	0	0	0	0	0	0	0	0
OLC/HDQ	19	22.21902	1	81	0	0	0	0	5	5	5	0
PHILADELPHIA	23	24.79102	1	165	0	0	0	0	0	0	0	0
PHOENIX	15	13.28006	1	30	0	0	0	0	0	0	0	0
SAN FRANCISCO	7	9.037889	1	100	0	0	0	0	0	0	0	0
ST. LOUIS	17	15.06166	1	30	0	0	0	0	0	0	0	0
WFO	18	16.30539	1	29	0	0	0	0	0	0	0	0
Agency Overall	15	15.8739	1	290	0	0	0	0	3	3	1	5

VII.B. Processed Requests � Response Time for Perfected Requests in Which Information Was Granted

	SIMPLE				COMPLEX				EXPEDITED PROCESSING
	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days	Median Number of Days	Average Number of Days	Lowest Number of Days	Highest Number of Days
ATLANTA	15	14.07522	1	33	0	0	0	0	0	0	0	0
BIRMINGHAM	19	18.78171	1	70	0	0	0	0	0	0	0	0
CHARLOTTE	20	21.40771	1	60	0	0	0	0	2	2	2	2
CHICAGO	18	16.05835	1	95	0	0	0	0	0	0	0	0
DALLAS	9	13.88482	1	77	0	0	0	0	0	0	0	0
HOUSTON	13	12.07726	1	30	0	0	0	0	0	0	0	0
INDIANAPOLIS	9	9.134225	1	41	0	0	0	0	0	0	0	0
LOS ANGELES	8	7.739726	1	20	0	0	0	0	0	0	0	0
MEMPHIS	18	17.38801	1	54	0	0	0	0	0	0	0	0
MIAMI	18	17.33303	1	67	0	0	0	0	0	0	0	0
NEW YORK	26	40.0504	1	269	0	0	0	0	0	0	0	0
OLC/HDQ	23	26.85484	1	81	0	0	0	0	0	0	0	0
PHILADELPHIA	24	27.25922	1	165	0	0	0	0	0	0	0	0
PHOENIX	14	13.26316	1	30	0	0	0	0	0	0	0	0
SAN FRANCISCO	7	8.893971	1	100	0	0	0	0	0	0	0	0
ST. LOUIS	18	16.74229	1	30	0	0	0	0	0	0	0	0
WFO	19	17.28	1	29	0	0	0	0	0	0	0	0
AGENCY OVERALL	16	16.29021	1	269	0	0	0	0	2	2	2	2

VII.C. Processed Requests � Response Time in Day Increments for Perfected Requests - Simple Requests

	1-20 Days	21-40 Days	41-60 Days	61-80 Days	81-100 Days	101-120 Days	121-140 Days	141-160 Days	161-180 Days	181-200 Days	201-300 Days	TOTAL
ATLANTA	615	37	0	0	0	0	0	0	0	0	0	652
BIRMINGHAM	1,003	306	21	5	0	0	0	0	0	0	0	1,135
CHARLOTTE	730	443	5	0	0	0	0	0	0	0	1	1,179
CHICAGO	726	44	0	0	1	0	0	0	0	0	0	771
DALLAS	1,557	202	105	9	1	0	0	0	0	0	0	1,874
HOUSTON	1,051	32	0	0	0	0	0	0	0	0	0	1,083
INDIANAPOLIS	2,101	36	1	0	0	0	0	0	0	0	0	2,138
LOS ANGELES	928	0	0	0	0	0	0	0	0	0	0	928
MEMPHIS	648	47	1	0	0	0	0	0	0	0	0	696
MIAMI	1,032	635	79	7	1	0	0	0	0	0	0	1,754
NEW YORK	204	103	59	40	23	17	8	15	10	9	15	503
OLC/HDQ	211	97	27	11	1	0	0	0	0	0	0	347
PHILADELPHIA	482	474	98	27	3	3	1	1	2	0	0	1,091
PHOENIX	663	19	0	0	0	0	0	0	0	0	0	682
SAN FRANCISCO	726	11	0	1	1	0	0	0	0	0	0	739
ST. LOUIS	1,116	3	0	0	0	0	0	0	0	0	0	1,119
WFO	164	3	0	0	0	0	0	0	0	0	0	167
AGENCY OVERALL	13,957	2,492	396	100	31	20	9	16	12	9	16	17,058

Complex Requests*

	1-20 Days	21-40 Days	41-60 Days	61-80 Days	81-100 Days	101-120 Days	121-140 Days	141-160 Days	161-180 Days	181-200 Days	201-300 Days	301-400 Days	401+ Days	TOTAL
ATLANTA	0	0	0	0	0	0	0	0	0	0	0	0	0	0
BIRMINGHAM	0	0	0	0	0	0	0	0	0	0	0	0	0	0
CHARLOTTE	0	0	0	0	0	0	0	0	0	0	0	0	0	0
CHICAGO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
DALLAS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
HOUSTON	0	0	0	0	0	0	0	0	0	0	0	0	0	0
INDIANAPOLIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
LOS ANGELES	0	0	0	0	0	0	0	0	0	0	0	0	0	0
MEMPHIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
MIAMI	0	0	0	0	0	0	0	0	0	0	0	0	0	0
NEW YORK	0	0	0	0	0	0	0	0	0	0	0	0	0	0
OLC/HDQ	0	0	0	0	0	0	0	0	0	0	0	0	0	0
PHILADELPHIA	0	0	0	0	0	0	0	0	0	0	0	0	0	0
PHOENIX	0	0	0	0	0	0	0	0	0	0	0	0	0	0
SAN FRANCISCO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
ST. LOUIS	0	0	0	0	0	0	0	0	0	0	0	0	0	0
WFO	0	0	0	0	0	0	0	0	0	0	0	0	0	0
AGENCY OVERALL	0	0	0	0	0	0	0	0	0	0	0	0	0	0

Requests Granted Expedited Processing

	1-20 Days	TOTAL
ATLANTA	0	0
BIRMINGHAM	0	0
CHARLOTTE	1	0
CHICAGO	0	0
DALLAS	0	1
HOUSTON	0	0
INDIANAPOLIS	0	0
LOS ANGELES	0	0
MEMPHIS	0	0
MIAMI	0	0
NEW YORK	0	0
OLC/HDQ	1	0
PHILADELPHIA	0	0
PHOENIX	0	0
SAN FRANCISCO	0	0
ST. LOUIS	0	0
WFO	0	0
AGENCY OVERALL	2	2

VII.D. Pending Requests � All Pending Perfected Requests*

	SIMPLE			COMPLEX			EXPEDITED PROCESSING
	Number Pending	Median Number of Days	Average Number of Days	Number Pending	Median Number of Days	Average Number of Days	Number Pending	Median Number of Days	Average Number of Days
ATLANTA	27	17	15.0740741	0	0	0	0	0	0
BIRMINGHAM	155	22	22.1612903	0	0	0	0	0	0
CHARLOTTE	100	19	20.87	0	0	0	0	0	0
CHICAGO	34	19	17.9117647	0	0	0	0	0	0
DALLAS	132	16	25.8333333	0	0	0	0	0	0
HOUSTON	81	11	10.962963	0	0	0	0	0	0
INDIANAPOLIS	89	8	8.26966292	0	0	0	0	0	0
LOS ANGELES	34	15	14.6764706	0	0	0	0	0	0
MEMPHIS	97	19	24.1546392	0	0	0	0	0	0
MIAMI	100	19	18.6	0	0	0	0	0	0
NEW YORK	146	89	96.0821918	0	0	0	0	0	0
OLC/HDQ	22	26.5	44.5	0	0	0	0	0	0
PHILADELPHIA	90	30	31.3111111	0	0	0	0	0	0
PHOENIX	49	15	15.1836735	0	0	0	0	0	0
SAN FRANCISCO	34	18	17.6764706	0	0	0	0	0	0
ST. LOUIS	47	18	14.787234	0	0	0	0	0	0
WFO	30	19	17.9666667	0	0	0	0	0	0
AGENCY OVERALL	1267	19	28.9486977	0	0	0	0	0	0

VII.E. Pending Requests � Ten Oldest Pending Perfected Requests

	Sub-Row Heading	10th Oldest Request and Number of Days Pending	9th	8th	7th	6th	5th	4th	3rd	2nd	Oldest Request and Number of Days Pending
ATLANTA	Date of Receipt	2011-09-21	2011-09-21	2011-09-21	2011-09-20	2011-09-20	2011-09-15	2011-09-09	2011-09-09	2011-09-07	2011-09-06
ATLANTA	Number of Days Pending	6	6	6	7	7	10	14	14	16	17
BIRMINGHAM	Date of Receipt	2011-09-07	2011-09-07	2011-09-07	2011-09-07	2011-09-07	2011-09-07	2011-09-01	2011-08-29	2011-08-29	2011-08-16
BIRMINGHAM	Number of Days Pending	16	16	16	16	16	17	19	22	22	31
CHARLOTTE	Date of Receipt	2011-09-06	2011-09-06	2011-09-06	2011-09-06	2011-08-30	2011-08-24	2011-08-23	2011-08-22	2011-08-22	2011-08-22
CHARLOTTE	Number of Days Pending	17	17	17	18	22	26	27	28	28	28
CHICAGO	Date of Receipt	2011-09-23	2011-09-22	2011-09-22	2011-09-21	2011-09-21	2011-09-15	2011-09-15	2011-09-14	2011-09-14	2011-09-13
CHICAGO	Number of Days Pending	4	5	5	6	6	10	10	11	11	12
DALLAS	Date of Receipt	2011-08-31	2011-08-31	2011-08-31	2011-08-26	2011-08-23	2011-08-17	2011-08-17	2011-08-16	2011-08-16	2011-08-11
DALLAS	Number of Days Pending	20	20	20	23	26	30	30	31	31	34
HOUSTON	Date of Receipt	2011-09-15	2011-09-15	2011-09-14	2011-09-14	2011-09-12	2011-09-08	2011-09-08	2011-08-30	2011-08-29	2011-07-18
HOUSTON	Number of Days Pending	10	10	11	11	13	15	15	18	22	52
INDIANAPOLIS	Date of Receipt	2011-09-21	2011-09-20	2011-09-19	2011-09-19	2011-09-19	2011-09-19	2011-09-19	2011-09-19	2011-09-13	2011-09-08
INDIANAPOLIS	Number of Days Pending	6	7	8	8	8	8	8	8	13	15
LOS ANGELES	Date of Receipt	2011-09-23	2011-09-22	2011-09-22	2011-09-22	2011-09-22	2011-09-22	2011-09-20	2011-09-16	2011-09-16	2011-09-16
LOS ANGELES	Number of Days Pending	4	5	5	5	5	5	7	9	9	9
MEMPHIS	Date of Receipt	2011-08-26	2011-08-25	2011-08-25	2011-08-23	2011-08-22	2011-08-20	2011-08-20	2011-08-18	2011-08-16	2011-08-15
MEMPHIS	Number of Days Pending	24	25	25	27	28	28	29	30	32	33
MIAMI	Date of Receipt	2011-09-07	2011-09-07	2011-09-07	2011-09-07	2011-09-07	2011-09-06	2011-09-06	2011-09-06	2011-09-06	2011-07-27
MIAMI	Number of Days Pending	16	16	16	16	16	17	17	18	18	46
NEW YORK	Date of Receipt	2010-12-23	2010-12-08	2010-12-03	2010-12-01	2010-12-01	2010-11-10	2010-10-29	2010-08-31	2010-08-31	2010-08-31
NEW YORK	Number of Days Pending	194	205	208	210	210	223	231	272	272	272
OLC/HDQ	Date of Receipt	2011-09-07	2011-09-02	2011-08-31	2011-08-24	2011-08-23	2011-08-22	2011-08-02	2011-07-26	2011-05-20	2010-12-20
OLC/HDQ	Number of Days Pending	17	19	21	24	27	28	42	47	92	197
PHILADELPHIA	Date of Receipt	2011-08-25	2011-08-25	2011-08-24	2011-08-24	2011-08-24	2011-08-24	2011-08-24	2011-07-19	2011-07-19	2011-07-19
PHILADELPHIA	Number of Days Pending	24	24	25	25	25	25	25	51	51	51
PHOENIX	Date of Receipt	2011-09-19	2011-09-19	2011-09-19	2011-09-13	2011-09-12	2011-09-12	2011-09-09	2011-09-07	2011-09-07	2011-09-06
PHOENIX	Number of Days Pending	8	8	8	12	13	13	14	16	16	17
SAN FRANCISCO	Date of Receipt	2011-09-16	2011-09-16	2011-09-16	2011-09-15	2011-09-14	2011-09-09	2011-09-03	2011-09-01	2011-08-19	2011-08-17
SAN FRANCISCO	Number of Days Pending	9	9	9	10	11	14	18	19	27	30
ST. LOUIS	Date of Receipt	2011-09-15	2011-09-14	2011-09-14	2011-09-13	2011-09-13	2011-09-13	2011-09-12	2011-09-12	2011-09-07	2011-09-06
ST. LOUIS	Number of Days Pending	10	11	11	12	12	12	13	13	16	17
WFO	Date of Receipt	2011-09-20	2011-09-20	2011-09-19	2011-09-19	2011-09-19	2011-09-14	2011-09-14	2011-09-14	2011-09-12	2011-09-12
WFO	Number of Days Pending	7	7	8	8	8	11	11	11	13	13
AGENCY OVERALL	Date of Receipt	2010-12-20	2010-12-08	2010-12-03	2010-12-01	2010-12-01	2010-11-10	2010-10-29	2010-08-31	2010-08-31	2010-08-31
AGENCY OVERALL	Number of Days Pending	197	205	208	210	210	223	231	272	272	272

VIII.A. Requests for Expedited Processing

	Number Granted	Number Denied	Median Number of Days to Adjudicate	Average Number of Days to Adjudicate	Number Adjudicated Within Ten Calendar Days
ATLANTA	0	0	0	0	0
BIRMINGHAM	0	0	0	0	0
CHARLOTTE	1	0	0	0	1
CHICAGO	0	0	0	0	0
DALLAS	0	1	19	19	1
HOUSTON	0	0	0	0	0
INDIANAPOLIS	0	0	0	0	0
LOS ANGELES	0	1	1	1	1
MEMPHIS	0	0	0	0	0
MIAMI	0	0	0	0	0
NEW YORK	0	0	0	0	0
OLC/HDQ	1	0	0	0	1
PHILADELPHIA	0	0	0	0	0
PHOENIX	0	0	0	0	0
SAN FRANCISCO	0	0	0	0	0
ST. LOUIS	0	0	0	0	0
WFO	0	0	0	0	0
AGENCY OVERALL	2	2	1	1	4

VIII.B. Requests for Fee Waiver*

	Number Granted	Number Denied	Median Number of Days to Adjudicate	Average Number of Days to Adjudicate
ATLANTA	4	0	0	0
BIRMINGHAM	2	0	0	0
CHARLOTTE	1	0	0	0
CHICAGO	1	0	0	0
DALLAS	2	0	0	0
HOUSTON	1	0	0	0
INDIANAPOLIS	1	0	0	0
LOS ANGELES	1	0	0	0
MEMPHIS	6	0	0	0
MIAMI	3	0	0	0
NEW YORK	0	0	0	0
OLC/HDQ	0	0	0	0
PHILADELPHIA	3	0	0	0
PHOENIX	0	0	0	0
SAN FRANCISCO	0	0	0	0
ST. LOUIS	2	0	0	0
WFO	0	0	0	0
AGENCY OVERALL	48	0	0	0

IX. FOIA Personnel and Costs

	PERSONNEL			COSTS
	Number of �Full-Time FOIA Employees�	Number of �Equivalent Full-Time FOIA Employees�	Total Number of Full-Time FOIA Staff�	Processing Costs	Litigation-Related Costs	Total Costs
ATLANTA	1	0.66	1.66	$95,022.05	$0.00	$95,022.05
BIRMINGHAM	1	0	1	$50,037.28	$0.00	$50,037.28
CHARLOTTE	1	0	1	$56,473.30	$0.00	$56,473.28
CHICAGO	1	0.09	1.09	$76,969.74	$0.00	$76,969.74
DALLAS	2	1.02	3.02	$155,800.60	$0.00	$155,800.60
HOUSTON	2	0.83	2.83	$127,838.09	$0.00	$127,838.09
INDIANAPOLIS	3	0.53	3.53	$176,360.75	$0.00	$176,360.75
LOS ANGELES	1	0.78	1.78	$81,978.58	$0.00	$81,978.58
MEMPHIS	1	0.64	1.64	$113,326.03	$1,110.00	$114,436.03
MIAMI	4	0.25	4.25	$254,236.11	$0.00	$254,236.11
NEW YORK	1	0	1	$74,252.05	$0.00	$74,252.05
OLC/HDQ	6	1.057	7.057	$783,398.21	$0.00	$783,398.21
PHILADELPHIA	3	0	3	$152,515.48	$0.00	$152,515.48
PHOENIX	1	0	1	$81,623.02	$0.00	$81,623.02
SAN FRANCISCO	1	0.2	1.2	$109,701.30	$0.00	$109,701.30
ST. LOUIS	1	0	1	$65,518.75	$0.00	$65,518.75
WFO	1	0	1	$86,457.35	$0.00	$86,457.35
AGENCY OVERALL	31	6.057	37.057	$2,541,508.69	$1,110.00	$2,542,618.69

NOTE: EEOC expended $1,100.00 preparing a response brief to a FOIA lawsuit filed against the Memphis District Office.

X. Fees Collected For Processing Requests

	Total Amount of Fees Collected	Percentage of Total Costs
ATLANTA	$984.20	1.04%
BIRMINGHAM	$142.30	0.28%
CHARLOTTE	$909.30	1.61%
CHICAGO	$2,165.50	2.81%
DALLAS	$2,242.50	1.44%
HOUSTON	$9,812.51	7.68%
INDIANAPOLIS	$6,321.72	3.58%
LOS ANGELES	$3,610.55	4.40%
MEMPHIS	$7,465.80	6.59%
MIAMI	$232.05	0.09%
NEW YORK	$1,058.20	1.43%
OLC/HDQ	$5,936.94	0.76%
PHILADELPHIA	$136.20	0.09%
PHOENIX	$2,136.05	2.62 %
SAN FRANCISCO	$2,649.15	2.41%
ST. LOUIS	$278.40	0.42%
WFO	$2,012.40	2.33%
AGENCY OVERALL	$48,093.77	1.89%

XI. FOIA Regulations

EEOC FOIA regulations can be accessed at: http://www.access.gpo.gov/nara/cfr/waisidx_10/29cfr1610_10.html

XII. Backlogs, Consultations, and Comparisons

A. Backlogs of FOIA Requests and Administrative Appeals

	Number of Backlogged Requests as of End of Fiscal Year	Number of Backlogged Appeals as of End of Fiscal Year
ATLANTA	0	0
BIRMINGHAM	3	0
CHARLOTTE	6	0
CHICAGO	0	0
DALLAS	9	0
HOUSTON	0	0
INDIANAPOLIS	0	0
LOS ANGELES	0	0
MEMPHIS	24	0
MIAMI	1	0
NEW YORK	112	0
OLC/HDQ	8	2
PHILADELPHIA	11	0
PHOENIX	0	0
SAN FRANCISCO	2	0
ST. LOUIS	0	0
WFO	0	0
AGENCY OVERALL	176	2

XII.B. Consultations of FOIA Requests � Received, Processed, and Pending Consultations

	Number of Consultations Received from Other Agencies that Were Pending EEOC as of Start of the Fiscal Year	Number of Consultations Received from Other Agencies During the Fiscal Year	Number of Consultations Received from Other Agencies that Were Processed by EEOC During the Fiscal Year	Number of Consultations Received from Other Agencies that Were Pending at EEOC as of End of the Fiscal Year
ATLANTA	0	0	0	0
BIRMINGHAM	0	0	0	0
CHARLOTTE	0	0	0	0
CHICAGO	0	0	0	0
DALLAS	0	0	0	0
HOUSTON	0	0	0	0
INDIANAPOLIS	0	0	0	0
LOS ANGELES	0	0	0	0
MEMPHIS	0	0	0	0
MIAMI	0	0	0	0
NEW YORK	0	0	0	0
OLC/HDQ	0	0	0	0
PHILADELPHIA	0	0	0	0
PHOENIX	0	0	0	0
SAN FRANCISCO	0	0	0	0
ST. LOUIS	0	0	0	0
WFO	0	0	0	0
AGENCY OVERALL	0	0	0	0

XII.C. Consultations on FOIA Requests � Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency

Note: EEOC had no consultations with other agencies or components during Fiscal Year 2011.

XII.D. Comparison of Numbers of Requests from Previous and Current Annual Report � Requests Received, Processed, and Backlogged

	NUMBER OF REQUESTS RECEIVED		NUMBER OF REQUESTS PROCESSED
	Number Received During Fiscal Year from Last Year�s Annual Report	Number Received During Fiscal Year from Current Report	Number Processed During Fiscal Year from Last Year�s Annual Report	Number Processed During Fiscal Year from Current Annual Report
ATLANTA	603	628	589	652
BIRMINGHAM	949	1,384	932	1,338
CHARLOTTE	1,135	1,172	1,059	1,199
CHICAGO	938	811	938	815
DALLAS	1,847	1,897	1,767	1,886
HOUSTON	940	1,127	900	1,130
INDIANAPOLIS	2,429	2,399	2,409	2,421
LOS ANGELES	725	967	740	933
MEMPHIS	787	817	809	751
MIAMI	1,586	2,187	1,706	2,152
NEW YORK	676	703	620	654
OLC/HDQ	401	395	381	411
PHILADELPHIA	1,431	1,106	1,336	1,150
PHOENIX	458	793	467	759
SAN FRANCISCO	571	756	541	756
ST. LOUIS	1,038	1,093	1,015	1,120
WFO	138	189	134	170
AGENCY OVERALL	16,652	18,424	16,343	18,297

XII.D.2. Comparison of Backlogged Requests from Previous and Current Annual Report

	Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report	Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report
ATLANTA	0	0
BIRMINGHAM	2	3
CHARLOTTE	0	6
CHICAGO	1	0
DALLAS	10	9
HOUSTON	1	0
INDIANAPOLIS	1	0
LOS ANGELES	0	0
MEMPHIS	0	24
MIAMI	2	1
NEW YORK	40	112
OLC/HDQ	12	8
PHILADELPHIA	16	11
PHOENIX	0	0
SAN FRANCISCO	2	2
ST. LOUIS	0	0
WFO	0	0
AGENCY OVERALL	87	176

XII. E.1. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report

	NUMBER OF APPEALS RECEIVED		NUMBER OF APPEALS PROCESSED
	Number Received During Fiscal Year from Last Year�s Annual Report	Number Received During Fiscal Year from Current Annual Report	Number Processed During Fiscal Year from Last Year�s Annual Report	Number Processed During Fiscal Year from Current Year Annual Report
OLC/HDQ	313	598	302	602
AGENCY OVERALL	313	598	302	602

XII.E.2. Comparison of Backlogged Administrative Appeals from Previous and Current Annual Report

	Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report	Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report
OLC/HDQ	8	2
AGENCY OVERALL	8	2

XII. F. Discussion of Other FOIA Activities (Optional)

Footnotes

¹ The difference between the number of requests pending at the end of FY 2010 and the number pending at the beginning of FY 2011 is attributed to corrections to the business rules for calculating report data in the new Phase II of the EEOC FOIA Tracking System (FTS). The number of pending requests at the beginning of FY 2011 is correct. The number of pending requests at the end of FY 2010 was incorrect; the FTS database was updated during FY 2011 and an additional seventy-two FOIA requests were found .

² The difference between the number of appeals pending at the end of FY 2010 and the number pending appeals at the beginning of FY 2011 is attributed to corrections to the business rules for calculating report data in the new Phase II of the EEOC FOIA Tracking System (FTS). The number of pending appeals at the beginning of FY 2011 is correct. The number of pending appeals at the end of FY 2010 was incorrect. The FTS database was updated during FY 2011, and eight (8) appeals were found to have been incorrectly counted in the total number of appeals pending