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FISCAL YEAR 2011 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. § 552

I. Basic Information Regarding Report

1. Name, title, address and telephone number of person to be contacted with questions about the report

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

2. Electronic address for report: http://www.eeoc.gov/eeoc/foia/index.cfm

3. How to obtain a copy of the report in paper form

A paper copy of the report may be requested by submitting a written request to:

Stephanie D. Garner
Assistant Legal Counsel/FOIA Public Liaison
Equal Employment Opportunity Commission
Office of Legal Counsel
131 M Street, NE, Suite 5NW02E
Washington, D.C. 20507
(202) 663-4640
(202) 663-7026 (TTY)
(202) 663-4679 (fax)
FOIA@eeoc.gov (e-mail)

II. How To Make A FOIA Request

Freedom of Information Act (FOIA) requests should be made in accordance with the Commission’s regulations at 29 C.F.R. §1610.7. The regulations can be accessed at: http://www.access.gpo.gov/nara/cfr/waisidx_10/29cfr1610_10.html

1. Names, address, and telephone numbers of all individual agency components and offices that receive FOIA requests

See 29 C.F.R. §1610.4 and the agency’s FOIA web page at http://www.gpo.gov/fdsys/pkg/CFR-2011-title29-vol4/xml/CFR-2011-title29-vol4-part1610.xml for the EEOC FOIA contacts.

2. Brief description of why some requests are not granted

The majority of fiscal year 2011 FOIA requests received by the Commission were for materials contained in the Commission’s investigative case files that involved charges of discrimination filed pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e, et. seq. (Title VII), the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-633 (ADEA), the Americans with Disabilities Act, 42 U.S.C. §§ 12101-213 (ADA), the Equal Pay Act, 29 U.S.C. § 206(d) (EPA), and Title II of the Genetic Information Nondiscrimination Act (GINA), 42 U.S.C. § 2000ff, et seq. Sections 706(b) and 709(e) of Title VII, 42 U.S.C. §§ 2000e-5(b) and 8(e), §107 of the ADA, 42 U.S.C. § 12117, and § 207(a)(1) of GINA, 42 U.S.C. § 2000ff-6 prohibit Commission employees from making Title VII, ADA or GINA charges, conciliation materials, case file information and required reports public. In certain instances, parties to the charge are entitled access to the disclosable portions of the charge file. Examples of non-disclosable material in charge files are discussed in detail in section XII of this report.

III. Acronyms, Definitions, And Exemptions

1. Acronyms used in this report:

a. EEOC – Equal Employment Opportunity Commission.

b. E-FOIA – Electronic Freedom of Information Act Amendments, 5 U.S.C. § 552, Pub. L. No. 104-231, 110 Stat 3048.

c. FAQ – frequently asked questions

d. FTS - FOIA Tracking System. The FTS tracks all incoming FOIA requests and appeals, as well as requests submitted through the Requester Service Center. The FTS also captures information required for the Annual FOIA Report.

2. Definitions of Terms Used in this Report

a. Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.

b. Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.

c. Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.

d. Component - for agencies that process requests on a decentralized basis, a “component” is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.

e. Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester.

f. Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3)(A)(i) of the FOIA.

g. FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a “third-party” request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., “first-party” requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act “systems of records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report.

Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)

h. Full Grant – an agency decision to disclose all records in full in response to a FOIA request.

i. Full Denial – an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.

j. Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.

k. Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.

i. Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.

ii. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.

iii. Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.

l. Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.

m. Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects.

n. Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.

o. Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.

p. Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals.

q. Section 83 – refers to Section 83 of the EEOC Compliance Manual Volume I which provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R. § 1610.17(d).

r. Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).

3.Concise Descriptions of FOIA Exemptions

a. Exemption 1 - classified national defense and foreign relations information.

b. Exemption 2 - internal agency rules and practices.
c. Exemption 3 - information that is prohibited from disclosure by another federal law: (A) any Title VII , ADA or GINA charge file information requested by anyone other than the Charging Party or the Respondent to the charge, such as the charge file or information concerning the existence of charge files, (B) Title VII, ADA or GINA information requested by the Charge Party or the Respondent after the time limit for filing a lawsuit has expired and no lawsuit has been filed, (C) reference to other Title VII, ADA or GINA charges in the charge file, (D) EEO reports required to be filed under Title VII, if requester has not filed suit against the respondent, or (E) information submitted by unsuccessful bidders for contracts with the EEOC.
d. Exemption 4 - trade secrets and other confidential business information.

e. Exemption 5 - inter-agency or intra-agency communications that are protected by legal privileges.

f. Exemption 6 - information involving matters of personal privacy.

g. Exemption 7 - records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual.

h. Exemption 8 - information relating to the supervision of financial institutions.

i. Exemption 9 - geological information on wells.

IV. Exemption 3 Statutes

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
42 U.S.C. Sections 2000e-5(b), 2000e-8(e) (Civil Rights Act of 1964) Information pertaining to charges of unlawful employment practices; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC. EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989) ATLANTA 7 2,396
BIRMINGHAM 381
CHARLOTTE 29
CHICAGO 87
DALLAS 232
HOUSTON 49
INDIANAPOLIS 111
LOS ANGELES 366
MEMPHIS 28
MIAMI 497
NEW YORK 137
OLC/HDQ 163
PHILADELPHIA 37
PHOENIX 124
SAN FRANCISCO 81
ST. LOUIS 49
WFO 18

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 12117 Information pertaining to charges of unlawful employment practices under the ADA, information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC. EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989) ATLANTA 0 323
BIRMINGHAM 0
CHARLOTTE 1
CHICAGO 25
DALLAS 23
HOUSTON 0
INDIANAPOLIS 1
LOS ANGELES 0
MEMPHIS 15
MIAMI 5
NEW YORK 55
OLC/HDQ 76
PHILADELPHIA 5
PHOENIX 62
SAN FRANCISCO 41
ST. LOUIS 9
WFO 5

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
42 U.S.C. Sec. 2000ff-6 Information pertaining to charges of unlawful employment practices under GINA; information obtained by the EEOC in investigating charges of unlawful employment practices including conciliation materials; and specific reports and information required to be furnished to the EEOC. EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981); Frito-Lay v. EEOC, 964 F. Supp. 236, 240-43 (W.D. Ky. 1997); Am. Centennial Ins. Co. v. EEOC, 722 F. Supp. 180, 184 (D.N.J. 1989) ATLANTA 0 26
BIRMINGHAM 0
CHARLOTTE 0
CHICAGO 3
DALLAS 0
HOUSTON 0
INDIANAPOLIS 0
LOS ANGELES 0
MEMPHIS 0
MIAMI 0
NEW YORK 15
OLC/HDQ 1
PHILADELPHIA 0
PHOENIX 7
SAN FRANCISCO 0
ST. LOUIS 0
WFO 5

V. FOIA Requests / A. Received, Processed and Pending FOIA Requests, both perfected and non-perfected

  Number of Requests Pending as of Start of Fiscal Year Number of Requests Received in Fiscal Year Number of Requests Processed in Fiscal Year Number of Requests Pending as of End of Fiscal Year
ATLANTA 51 628 652 27
BIRMINGHAM 110 1,384 1,338 156
CHARLOTTE 129 1,172 1,199 102
CHICAGO 41 811 815 37
DALLAS 128 1,897 1,886 139
HOUSTON 89 1,127 1,130 86
INDIANAPOLIS 127 2,399 2,421 105
LOS ANGELES 0 967 933 34
MEMPHIS 37 817 751 103
MIAMI 67 2,187 2,152 102
NEW YORK 184 703 654 233
OLC/HDQ 40 395 411 24
PHILADELPHIA 138 1,106 1,150 94
PHOENIX 19 793 759 53
SAN FRANCISCO 41 756 756 41
ST. LOUIS 74 1,093 1,120 47
WFO 11 189 170 30
AGENCY OVERALL 1,2861 18,424 18,297 1,413

V.B.1 Disposition of FOIA Requests – All Processed Requests

  Number of Full Grants Number of Partial Grants/
Partial Denials
Number of Full Denials Based on Exemptions Number of Full Denials Based on Reasons Other than Exemptions  
        No Records All Records Referred to Another Component or Agency Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper FOIA Request for Other Reasons Not Agency Record Duplicate Request Other TOTAL
ATLANTA 10 442 38 10 2 8 0 1 0 1 26 114 652
BIRMINGHAM 16 1,001 231 3 3 5 0 7 12 3 26 31 1,338
CHARLOTTE 6 1,084 34 7 5 7 0 0 15 10 15 16 1,199
CHICAGO 50 567 112 3 0 1 0 0 12 10 12 48 815
DALLAS 114 1,390 184 87 2 22 0 1 7 0 6 73 1,886
HOUSTON 50 863 68 61 1 10 1 36 0 14 2 24 1,130
INDIANAPOLIS 68 1,821 162 46 39 5 0 56 14 35 84 91 2,421
LOS ANGELES 44 321 277 239 1 1 0 0 3 2 28 17 933
MEMPHIS 33 601 72 6 0 0 0 2 0 0 29 8 751
MIAMI 130 984 439 27 7 11 0 10 9 1 77 457 2,152
NEW YORK 36 348 99 0 0 9 0 36 35 31 50 10 654
OLC/HDQ 78 46 102 56 17 0 2 8 92 2 4 4 411
PHILADELPHIA 11 835 82 8 40 15 0 22 5 27 23 82 1,150
PHOENIX 8 429 249 1 12 0 0 13 35 10 1 1 759
SAN FRANCISCO 43 438 114 77 0 0 0 0 30 1 28 25 756
ST. LOUIS 99 809 155 6 0 16 0 0 0 8 15 12 1,120
WFO 0 100 31 5 17 0 0 0 0 6 7 4 170
AGENCY OVERALL 796 12,079 2,449 642 146 110 3 192 269 161 433 1,017 18,297

V. B. (2) Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions”
from Section V. B (1) Chart.

Component Description of “Other” Reasons for Denials from Chart B.(1) & Number of Times Those Reasons Were Relied Upon Number of Times “Other” Reason was Relied Upon TOTAL
ATLANTA Files Lost 32 114
Converted to Section 83 52
Files Destroyed 29
Not Listed Above 1
BIRMINGHAM Files Lost 14 31
Converted to Section 83 1
Files Destroyed 10
Not Listed Above 6
CHARLOTTE Files Lost 1 16
Converted to Section 83 15
Files Destroyed 0
Not Listed Above 0
CHICAGO Files Lost 0 48
Converted to Section 83 3
Files Destroyed 45
Not Listed Above 0
DALLAS     73
Files Lost 10
Converted to Section 83 42
Files Destroyed 21
HOUSTON Not Listed Above 0 24
Files Lost 7
Converted to Section 83 5
Files Destroyed 12
INDIANAPOLIS Not Listed Above 0 91
Files Lost 0
Converted to Section 83 75
Files Destroyed 16
LOS ANGELES Not Listed Above 0 17
Files Lost 0
Converted to Section 83 1
Files Destroyed 16
MEMPHIS Not Listed Above 0 8
Files Lost 0
Converted to Section 83 3
Files Destroyed 5
MIAMI Not Listed Above 0 457
Files Lost 282
Converted to Section 83 125
Files Destroyed 50
NEW YORK Not Listed Above 0 10
Files Lost 1
Converted to Section 83 3
Files Destroyed 6
OLC/HDQ Not Listed Above 0 4
Files Lost 0
Converted to Section 83 0
Files Destroyed 0
PHILADELPHIA Suit not filed on charge (EEO reports) 4 82
Files Lost 42
Converted to Section 83 27
Files Destroyed 13
PHOENIX Not Listed Above 0 1
Files Lost 0
Converted to Section 83 0
Files Destroyed 1
SAN FRANCISCO Not Listed Above 0 25
Files Lost 0
Converted to Section 83 0
Files Destroyed 25
ST. LOUIS Not Listed Above 0 12
Files Lost 0
Converted to Section 83 12
Files Destroyed 0
WFO Not Listed Above 0 4
Files Lost 0
Converted to Section 83 4
Files Destroyed 0
AGENCY OVERALL 1,017

V.B.3. Disposition of FOIA Requests – number of Times Exemptions Applied

  Ex.
1
Ex.
2
Ex.
3
Ex.
4
Ex.
5
Ex.
6
Ex.
7(A)
Ex.
7(B)
Ex.
7(C)
Ex.
7(D)
Ex.
7(E)
Ex.
7(F)
Ex.
8
Ex.
9
ATLANTA 0 0 7 0 443 3 28 0 117 7 0 0 0 0
BIRMINGHAM 0 0 664 0 968 0 38 0 889 0 0 0 0 0
CHARLOTTE 0 1 31 0 1,077 0 4 0 497 4 0 0 0 0
CHICAGO 0 0 125 6 567 103 50 27 324 1 0 0 0 0
DALLAS 0 1 487 6 1,369 86 76 0 868 21 1 0 0 0
HOUSTON 0 0 56 0 845 67 39 4 224 6 0 0 0 0
INDIANAPOLIS 0 0 201 2 1,789 677 447 3 719 21 0 0 0 0
LOS ANGELES 0 0 336 0 312 300 93 0 3 0 0 0 0 0
MEMPHIS 0 0 226 0 569 415 188 0 417 7 0 0 0 0
MIAMI 0 0 612 0 927 280 223 0 617 23 0 0 0 0
NEW YORK 0 0 218 1 337 28 64 0 167 0 0 0 0 0
OLC/HDQ 0 1 279 3 16 43 2 0 109 0 3 0 0 0
PHILADELPHIA 0 0 268 2 830 67 64 0 494 1 0 0 0 0
PHOENIX 0 0 300 7 427 302 293 0 369 3 0 0 0 0
SAN FRANCISCO 0 0 134 5 439 292 107 0 336 5 0 0 0 0
ST. LOUIS 0 0 63 0 803 51 146 0 107 4 0 0 0 0
WFO 0 0 30 0 100 0 22 0 52 0 0 0 0 0
AGENCY OVERALL 0 3 4,037 32 11,818 2,714 1,884 34 6,309 103 4 0 0 0

VI. Administrative Appeals of Initial Determinations of FOIA Requests

The EEOC Legal Counsel or designee adjudicates all administrative appeals.

VI.A. Received, Processed and Pending Administrative Appeals

Number of Appeals Pending as of Start of Fiscal Year Number of Appeals Received in Fiscal Year Number of Appeals Processed in Fiscal Year Number of Appeals Pending as of End of Fiscal Year
332 598 602 29

VI.B. Disposition of Administrative Appeals – All Processed Appeals

Number Affirmed on Appeal Number Partially Affirmed & Partially Reversed/Remanded on Appeal Number Completely Reversed/Remanded on Appeal Number of Appeals Closed for Other Reasons TOTAL
350 117 62 73 602

VI.C.1. Reasons for Denial on Appeal – Number of Times Exemptions Applied

Ex.
1
Ex.
2
Ex.
3
Ex.
4
Ex.
5
Ex.
6
Ex.
7(A)
Ex.
7(B)
Ex.
7(C)
Ex.
7(D)
Ex.
7(E)
Ex.
7(F)
Ex.
8
Ex.
9
0 0 12 0 86 27 14 0 59 2 2 0 0 0

VI.C.2. Reasons for Denial on Appeal – Reasons Other than Exemptions

No Records Records Referred at Initial Request Level Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper Request for Other Reasons Not Agency Record Duplicate Request or Appeal Request in Litigation Appeal Based Solely on Denial of Request for Expedited Processing Other
*See Chart at C.(3)
1 2 0 0 0 0 0 0 1 0 0

VI.C.3. Reasons for Denial on Appeal – “Other” Reasons form Section VI.C.2 Chart

Description of Other Reasons for Denial on Appeal from Chart C. (2). & Number of Times Those Reasons Were Relied Upon TOTAL
File Lost 0
File Destroyed 0

VI.C.4. Response Time for Administrative Appeals

Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
16.00 18.40 1.00 37.00

VI.C.5. Ten Oldest Pending Administrative Appeals

  10th Oldest Appeal 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Appeal
Date of Receipt of Ten Oldest Appeals 2011-09-15 2011-09-15 2011-09-12 2011-09-12 2011-09-07 2011-09-07 2011-09-02 2011-08-25 2011-08-25 2011-08-09
Number of Days Pending 11 11 13 13 16 16 19 24 24 37

VII.A. FOIA Requests - Response Time for All Processed Perfected Requests

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
ATLANTA 15 13.42485 1 33 0 0 0 0 0 0 0 0
BIRMINGHAM 19 18.68764 1 78 0 0 0 0 0 0 0 0
CHARLOTTE 19 20.77269 1 261 0 0 0 0 1 1 1 0
CHICAGO 17 14.33982 1 95 0 0 0 0 0 0 0 0
DALLAS 9 12.71612 1 86 0 0 0 0 0 0 0 1
HOUSTON 12 11.30009 1 30 0 0 0 0 0 0 0 0
INDIANAPOLIS 9 9.068756 1 41 0 0 0 0 0 0 0 0
LOS ANGELES 8 8.3125 1 20 0 0 0 0 0 0 0 0
MEMPHIS 18 17.07328 1 54 0 0 0 0 0 0 0 0
MIAMI 18 18.1431 1 84 0 0 0 0 0 0 0 0
NEW YORK 29 48.87078 1 290 0 0 0 0 0 0 0 0
OLC/HDQ 19 22.21902 1 81 0 0 0 0 5 5 5 0
PHILADELPHIA 23 24.79102 1 165 0 0 0 0 0 0 0 0
PHOENIX 15 13.28006 1 30 0 0 0 0 0 0 0 0
SAN FRANCISCO 7 9.037889 1 100 0 0 0 0 0 0 0 0
ST. LOUIS 17 15.06166 1 30 0 0 0 0 0 0 0 0
WFO 18 16.30539 1 29 0 0 0 0 0 0 0 0
Agency Overall 15 15.8739 1 290 0 0 0 0 3 3 1 5

VII.B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
ATLANTA 15 14.07522 1 33 0 0 0 0 0 0 0 0
BIRMINGHAM 19 18.78171 1 70 0 0 0 0 0 0 0 0
CHARLOTTE 20 21.40771 1 60 0 0 0 0 2 2 2 2
CHICAGO 18 16.05835 1 95 0 0 0 0 0 0 0 0
DALLAS 9 13.88482 1 77 0 0 0 0 0 0 0 0
HOUSTON 13 12.07726 1 30 0 0 0 0 0 0 0 0
INDIANAPOLIS 9 9.134225 1 41 0 0 0 0 0 0 0 0
LOS ANGELES 8 7.739726 1 20 0 0 0 0 0 0 0 0
MEMPHIS 18 17.38801 1 54 0 0 0 0 0 0 0 0
MIAMI 18 17.33303 1 67 0 0 0 0 0 0 0 0
NEW YORK 26 40.0504 1 269 0 0 0 0 0 0 0 0
OLC/HDQ 23 26.85484 1 81 0 0 0 0 0 0 0 0
PHILADELPHIA 24 27.25922 1 165 0 0 0 0 0 0 0 0
PHOENIX 14 13.26316 1 30 0 0 0 0 0 0 0 0
SAN FRANCISCO 7 8.893971 1 100 0 0 0 0 0 0 0 0
ST. LOUIS 18 16.74229 1 30 0 0 0 0 0 0 0 0
WFO 19 17.28 1 29 0 0 0 0 0 0 0 0
AGENCY OVERALL 16 16.29021 1 269 0 0 0 0 2 2 2 2

VII.C. Processed Requests – Response Time in Day Increments for Perfected Requests - Simple Requests

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
ATLANTA 615 37 0 0 0 0 0 0 0 0 0 0 0 652
BIRMINGHAM 1,003 306 21 5 0 0 0 0 0 0 0 0 0 1,135
CHARLOTTE 730 443 5 0 0 0 0 0 0 0 1 0 0 1,179
CHICAGO 726 44 0 0 1 0 0 0 0 0 0 0 0 771
DALLAS 1,557 202 105 9 1 0 0 0 0 0 0 0 0 1,874
HOUSTON 1,051 32 0 0 0 0 0 0 0 0 0 0 0 1,083
INDIANAPOLIS 2,101 36 1 0 0 0 0 0 0 0 0 0 0 2,138
LOS ANGELES 928 0 0 0 0 0 0 0 0 0 0 0 0 928
MEMPHIS 648 47 1 0 0 0 0 0 0 0 0 0 0 696
MIAMI 1,032 635 79 7 1 0 0 0 0 0 0 0 0 1,754
NEW YORK 204 103 59 40 23 17 8 15 10 9 15 0 0 503
OLC/HDQ 211 97 27 11 1 0 0 0 0 0 0 0 0 347
PHILADELPHIA 482 474 98 27 3 3 1 1 2 0 0 0 0 1,091
PHOENIX 663 19 0 0 0 0 0 0 0 0 0 0 0 682
SAN FRANCISCO 726 11 0 1 1 0 0 0 0 0 0 0 0 739
ST. LOUIS 1,116 3 0 0 0 0 0 0 0 0 0 0 0 1,119
WFO 164 3 0 0 0 0 0 0 0 0 0 0 0 167
AGENCY OVERALL 13,957 2,492 396 100 31 20 9 16 12 9 16 0 0 17,058

Complex Requests*

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
ATLANTA 0 0 0 0 0 0 0 0 0 0 0 0 0 0
BIRMINGHAM 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CHARLOTTE 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CHICAGO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
DALLAS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
HOUSTON 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INDIANAPOLIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
LOS ANGELES 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MEMPHIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MIAMI 0 0 0 0 0 0 0 0 0 0 0 0 0 0
NEW YORK 0 0 0 0 0 0 0 0 0 0 0 0 0 0
OLC/HDQ 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PHILADELPHIA 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PHOENIX 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SAN FRANCISCO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ST. LOUIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
WFO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Requests Granted Expedited Processing

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
ATLANTA 0 0 0 0 0 0 0 0 0 0 0 0 0 0
BIRMINGHAM 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CHARLOTTE 1 0 0 0 0 0 0 0 0 0 0 0 0 0
CHICAGO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
DALLAS 0 0 0 0 0 0 0 0 0 0 0 0 0 1
HOUSTON 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INDIANAPOLIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
LOS ANGELES 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MEMPHIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
MIAMI 0 0 0 0 0 0 0 0 0 0 0 0 0 0
NEW YORK 0 0 0 0 0 0 0 0 0 0 0 0 0 0
OLC/HDQ 1 0 0 0 0 0 0 0 0 0 0 0 0 0
PHILADELPHIA 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PHOENIX 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SAN FRANCISCO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ST. LOUIS 0 0 0 0 0 0 0 0 0 0 0 0 0 0
WFO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 2 0 0 0 0 0 0 0 0 0 0 0 0 2

VII.D. Pending Requests – All Pending Perfected Requests*

  SIMPLE COMPLEX EXPEDITED PROCESSING
Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days
ATLANTA 27 17 15.0740741 0 0 0 0 0 0
BIRMINGHAM 155 22 22.1612903 0 0 0 0 0 0
CHARLOTTE 100 19 20.87 0 0 0 0 0 0
CHICAGO 34 19 17.9117647 0 0 0 0 0 0
DALLAS 132 16 25.8333333 0 0 0 0 0 0
HOUSTON 81 11 10.962963 0 0 0 0 0 0
INDIANAPOLIS 89 8 8.26966292 0 0 0 0 0 0
LOS ANGELES 34 15 14.6764706 0 0 0 0 0 0
MEMPHIS 97 19 24.1546392 0 0 0 0 0 0
MIAMI 100 19 18.6 0 0 0 0 0 0
NEW YORK 146 89 96.0821918 0 0 0 0 0 0
OLC/HDQ 22 26.5 44.5 0 0 0 0 0 0
PHILADELPHIA 90 30 31.3111111 0 0 0 0 0 0
PHOENIX 49 15 15.1836735 0 0 0 0 0 0
SAN FRANCISCO 34 18 17.6764706 0 0 0 0 0 0
ST. LOUIS 47 18 14.787234 0 0 0 0 0 0
WFO 30 19 17.9666667 0 0 0 0 0 0
AGENCY OVERALL 1267 19 28.9486977 0 0 0 0 0 0

VII.E. Pending Requests – Ten Oldest Pending Perfected Requests

  Sub-Row Heading 10th Oldest Request and Number of Days Pending 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Request and Number of Days Pending
ATLANTA Date of Receipt 2011-09-21 2011-09-21 2011-09-21 2011-09-20 2011-09-20 2011-09-15 2011-09-09 2011-09-09 2011-09-07 2011-09-06
Number of Days Pending 6 6 6 7 7 10 14 14 16 17
BIRMINGHAM Date of Receipt 2011-09-07 2011-09-07 2011-09-07 2011-09-07 2011-09-07 2011-09-07 2011-09-01 2011-08-29 2011-08-29 2011-08-16
Number of Days Pending 16 16 16 16 16 17 19 22 22 31
CHARLOTTE Date of Receipt 2011-09-06 2011-09-06 2011-09-06 2011-09-06 2011-08-30 2011-08-24 2011-08-23 2011-08-22 2011-08-22 2011-08-22
Number of Days Pending 17 17 17 18 22 26 27 28 28 28
CHICAGO Date of Receipt 2011-09-23 2011-09-22 2011-09-22 2011-09-21 2011-09-21 2011-09-15 2011-09-15 2011-09-14 2011-09-14 2011-09-13
Number of Days Pending 4 5 5 6 6 10 10 11 11 12
DALLAS Date of Receipt 2011-08-31 2011-08-31 2011-08-31 2011-08-26 2011-08-23 2011-08-17 2011-08-17 2011-08-16 2011-08-16 2011-08-11
Number of Days Pending 20 20 20 23 26 30 30 31 31 34
HOUSTON Date of Receipt 2011-09-15 2011-09-15 2011-09-14 2011-09-14 2011-09-12 2011-09-08 2011-09-08 2011-08-30 2011-08-29 2011-07-18
Number of Days Pending 10 10 11 11 13 15 15 18 22 52
INDIANAPOLIS Date of Receipt 2011-09-21 2011-09-20 2011-09-19 2011-09-19 2011-09-19 2011-09-19 2011-09-19 2011-09-19 2011-09-13 2011-09-08
Number of Days Pending 6 7 8 8 8 8 8 8 13 15
LOS ANGELES Date of Receipt 2011-09-23 2011-09-22 2011-09-22 2011-09-22 2011-09-22 2011-09-22 2011-09-20 2011-09-16 2011-09-16 2011-09-16
Number of Days Pending 4 5 5 5 5 5 7 9 9 9
MEMPHIS Date of Receipt 2011-08-26 2011-08-25 2011-08-25 2011-08-23 2011-08-22 2011-08-20 2011-08-20 2011-08-18 2011-08-16 2011-08-15
Number of Days Pending 24 25 25 27 28 28 29 30 32 33
MIAMI Date of Receipt 2011-09-07 2011-09-07 2011-09-07 2011-09-07 2011-09-07 2011-09-06 2011-09-06 2011-09-06 2011-09-06 2011-07-27
Number of Days Pending 16 16 16 16 16 17 17 18 18 46
NEW YORK Date of Receipt 2010-12-23 2010-12-08 2010-12-03 2010-12-01 2010-12-01 2010-11-10 2010-10-29 2010-08-31 2010-08-31 2010-08-31
Number of Days Pending 194 205 208 210 210 223 231 272 272 272
OLC/HDQ Date of Receipt 2011-09-07 2011-09-02 2011-08-31 2011-08-24 2011-08-23 2011-08-22 2011-08-02 2011-07-26 2011-05-20 2010-12-20
Number of Days Pending 17 19 21 24 27 28 42 47 92 197
PHILADELPHIA Date of Receipt 2011-08-25 2011-08-25 2011-08-24 2011-08-24 2011-08-24 2011-08-24 2011-08-24 2011-07-19 2011-07-19 2011-07-19
Number of Days Pending 24 24 25 25 25 25 25 51 51 51
PHOENIX Date of Receipt 2011-09-19 2011-09-19 2011-09-19 2011-09-13 2011-09-12 2011-09-12 2011-09-09 2011-09-07 2011-09-07 2011-09-06
Number of Days Pending 8 8 8 12 13 13 14 16 16 17
SAN FRANCISCO Date of Receipt 2011-09-16 2011-09-16 2011-09-16 2011-09-15 2011-09-14 2011-09-09 2011-09-03 2011-09-01 2011-08-19 2011-08-17
Number of Days Pending 9 9 9 10 11 14 18 19 27 30
ST. LOUIS Date of Receipt 2011-09-15 2011-09-14 2011-09-14 2011-09-13 2011-09-13 2011-09-13 2011-09-12 2011-09-12 2011-09-07 2011-09-06
Number of Days Pending 10 11 11 12 12 12 13 13 16 17
WFO Date of Receipt 2011-09-20 2011-09-20 2011-09-19 2011-09-19 2011-09-19 2011-09-14 2011-09-14 2011-09-14 2011-09-12 2011-09-12
Number of Days Pending 7 7 8 8 8 11 11 11 13 13
AGENCY OVERALL Date of Receipt 2010-12-20 2010-12-08 2010-12-03 2010-12-01 2010-12-01 2010-11-10 2010-10-29 2010-08-31 2010-08-31 2010-08-31
Number of Days Pending 197 205 208 210 210 223 231 272 272 272

VIII.A. Requests for Expedited Processing

  Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate Number Adjudicated Within Ten Calendar Days
ATLANTA 0 0 0 0 0
BIRMINGHAM 0 0 0 0 0
CHARLOTTE 1 0 0 0 1
CHICAGO 0 0 0 0 0
DALLAS 0 1 19 19 1
HOUSTON 0 0 0 0 0
INDIANAPOLIS 0 0 0 0 0
LOS ANGELES 0 1 1 1 1
MEMPHIS 0 0 0 0 0
MIAMI 0 0 0 0 0
NEW YORK 0 0 0 0 0
OLC/HDQ 1 0 0 0 1
PHILADELPHIA 0 0 0 0 0
PHOENIX 0 0 0 0 0
SAN FRANCISCO 0 0 0 0 0
ST. LOUIS 0 0 0 0 0
WFO 0 0 0 0 0
AGENCY OVERALL 2 2 1 1 4

VIII.B. Requests for Fee Waiver*

  Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate
ATLANTA 4 0 0 0
BIRMINGHAM 2 0 0 0
CHARLOTTE 1 0 0 0
CHICAGO 1 0 0 0
DALLAS 2 0 0 0
HOUSTON 1 0 0 0
INDIANAPOLIS 1 0 0 0
LOS ANGELES 1 0 0 0
MEMPHIS 6 0 0 0
MIAMI 3 0 0 0
NEW YORK 0 0 0 0
OLC/HDQ 0 0 0 0
PHILADELPHIA 3 0 0 0
PHOENIX 0 0 0 0
SAN FRANCISCO 0 0 0 0
ST. LOUIS 2 0 0 0
WFO 0 0 0 0
AGENCY OVERALL 48 0 0 0

IX. FOIA Personnel and Costs

  PERSONNEL COSTS
  Number of “Full-Time FOIA Employees” Number of “Equivalent Full-Time FOIA Employees” Total Number of Full-Time FOIA Staff” Processing Costs Litigation-Related Costs Total Costs
ATLANTA 1 0.66 1.66 $95,022.05 $0.00 $95,022.05
BIRMINGHAM 1 0 1 $50,037.28 $0.00 $50,037.28
CHARLOTTE 1 0 1 $56,473.30 $0.00 $56,473.28
CHICAGO 1 0.09 1.09 $76,969.74 $0.00 $76,969.74
DALLAS 2 1.02 3.02 $155,800.60 $0.00 $155,800.60
HOUSTON 2 0.83 2.83 $127,838.09 $0.00 $127,838.09
INDIANAPOLIS 3 0.53 3.53 $176,360.75 $0.00 $176,360.75
LOS ANGELES 1 0.78 1.78 $81,978.58 $0.00 $81,978.58
MEMPHIS 1 0.64 1.64 $113,326.03 $1,110.00 $114,436.03
MIAMI 4 0.25 4.25 $254,236.11 $0.00 $254,236.11
NEW YORK 1 0 1 $74,252.05 $0.00 $74,252.05
OLC/HDQ 6 1.057 7.057 $783,398.21 $0.00 $783,398.21
PHILADELPHIA 3 0 3 $152,515.48 $0.00 $152,515.48
PHOENIX 1 0 1 $81,623.02 $0.00 $81,623.02
SAN FRANCISCO 1 0.2 1.2 $109,701.30 $0.00 $109,701.30
ST. LOUIS 1 0 1 $65,518.75 $0.00 $65,518.75
WFO 1 0 1 $86,457.35 $0.00 $86,457.35
AGENCY OVERALL 31 6.057 37.057 $2,541,508.69 $1,110.00 $2,542,618.69

NOTE: EEOC expended $1,100.00 preparing a response brief to a FOIA lawsuit filed against the Memphis District Office.

X. Fees Collected For Processing Requests

  Total Amount of Fees Collected Percentage of Total Costs
ATLANTA $984.20 1.04%
BIRMINGHAM $142.30 0.28%
CHARLOTTE $909.30 1.61%
CHICAGO $2,165.50 2.81%
DALLAS $2,242.50 1.44%
HOUSTON $9,812.51 7.68%
INDIANAPOLIS $6,321.72 3.58%
LOS ANGELES $3,610.55 4.40%
MEMPHIS $7,465.80 6.59%
MIAMI $232.05 0.09%
NEW YORK $1,058.20 1.43%
OLC/HDQ $5,936.94 0.76%
PHILADELPHIA $136.20 0.09%
PHOENIX $2,136.05 2.62 %
SAN FRANCISCO $2,649.15 2.41%
ST. LOUIS $278.40 0.42%
WFO $2,012.40 2.33%
AGENCY OVERALL $48,093.77 1.89%

XI. FOIA Regulations

EEOC FOIA regulations can be accessed at: http://www.access.gpo.gov/nara/cfr/waisidx_10/29cfr1610_10.html

XII. Backlogs, Consultations, and Comparisons

A. Backlogs of FOIA Requests and Administrative Appeals

  Number of Backlogged Requests as of End of Fiscal Year Number of Backlogged Appeals as of End of Fiscal Year
ATLANTA 0 0
BIRMINGHAM 3 0
CHARLOTTE 6 0
CHICAGO 0 0
DALLAS 9 0
HOUSTON 0 0
INDIANAPOLIS 0 0
LOS ANGELES 0 0
MEMPHIS 24 0
MIAMI 1 0
NEW YORK 112 0
OLC/HDQ 8 2
PHILADELPHIA 11 0
PHOENIX 0 0
SAN FRANCISCO 2 0
ST. LOUIS 0 0
WFO 0 0
AGENCY OVERALL 176 2

XII.B. Consultations of FOIA Requests – Received, Processed, and Pending Consultations

  Number of Consultations Received from Other Agencies that Were Pending EEOC as of Start of the Fiscal Year Number of Consultations Received from Other Agencies During the Fiscal Year Number of Consultations Received from Other Agencies that Were Processed by EEOC During the Fiscal Year Number of Consultations Received from Other Agencies that Were Pending at EEOC as of End of the Fiscal Year
ATLANTA 0 0 0 0
BIRMINGHAM 0 0 0 0
CHARLOTTE 0 0 0 0
CHICAGO 0 0 0 0
DALLAS 0 0 0 0
HOUSTON 0 0 0 0
INDIANAPOLIS 0 0 0 0
LOS ANGELES 0 0 0 0
MEMPHIS 0 0 0 0
MIAMI 0 0 0 0
NEW YORK 0 0 0 0
OLC/HDQ 0 0 0 0
PHILADELPHIA 0 0 0 0
PHOENIX 0 0 0 0
SAN FRANCISCO 0 0 0 0
ST. LOUIS 0 0 0 0
WFO 0 0 0 0
AGENCY OVERALL 0 0 0 0

XII.C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency

Note: EEOC had no consultations with other agencies or components during Fiscal Year 2011.

XII.D. Comparison of Numbers of Requests from Previous and Current Annual Report – Requests Received, Processed, and Backlogged

  NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED
  Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Annual Report
ATLANTA 603 628 589 652
BIRMINGHAM 949 1,384 932 1,338
CHARLOTTE 1,135 1,172 1,059 1,199
CHICAGO 938 811 938 815
DALLAS 1,847 1,897 1,767 1,886
HOUSTON 940 1,127 900 1,130
INDIANAPOLIS 2,429 2,399 2,409 2,421
LOS ANGELES 725 967 740 933
MEMPHIS 787 817 809 751
MIAMI 1,586 2,187 1,706 2,152
NEW YORK 676 703 620 654
OLC/HDQ 401 395 381 411
PHILADELPHIA 1,431 1,106 1,336 1,150
PHOENIX 458 793 467 759
SAN FRANCISCO 571 756 541 756
ST. LOUIS 1,038 1,093 1,015 1,120
WFO 138 189 134 170
AGENCY OVERALL 16,652 18,424 16,343 18,297

XII.D.2. Comparison of Backlogged Requests from Previous and Current Annual Report

  Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report
ATLANTA 0 0
BIRMINGHAM 2 3
CHARLOTTE 0 6
CHICAGO 1 0
DALLAS 10 9
HOUSTON 1 0
INDIANAPOLIS 1 0
LOS ANGELES 0 0
MEMPHIS 0 24
MIAMI 2 1
NEW YORK 40 112
OLC/HDQ 12 8
PHILADELPHIA 16 11
PHOENIX 0 0
SAN FRANCISCO 2 2
ST. LOUIS 0 0
WFO 0 0
AGENCY OVERALL 87 176

XII. E.1. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report

  NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED
  Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Annual Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Year Annual Report
OLC/HDQ 313 598 302 602
AGENCY OVERALL 313 598 302 602

XII.E.2. Comparison of Backlogged Administrative Appeals from Previous and Current Annual Report

  Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report
OLC/HDQ 8 2
AGENCY OVERALL 8 2

XII. F. Discussion of Other FOIA Activities (Optional)


Footnotes

1 The difference between the number of requests pending at the end of FY 2010 and the number pending at the beginning of FY 2011 is attributed to corrections to the business rules for calculating report data in the new Phase II of the EEOC FOIA Tracking System (FTS). The number of pending requests at the beginning of FY 2011 is correct. The number of pending requests at the end of FY 2010 was incorrect; the FTS database was updated during FY 2011 and an additional seventy-two FOIA requests were found .

2 The difference between the number of appeals pending at the end of FY 2010 and the number pending appeals at the beginning of FY 2011 is attributed to corrections to the business rules for calculating report data in the new Phase II of the EEOC FOIA Tracking System (FTS). The number of pending appeals at the beginning of FY 2011 is correct. The number of pending appeals at the end of FY 2010 was incorrect. The FTS database was updated during FY 2011, and eight (8) appeals were found to have been incorrectly counted in the total number of appeals pending