Skip top navigation Skip to content

print   email  Share

D. Reporting to OGC

Contents

  1. Filing Suit
  2. Remand from a Court of Appeals
  3. Trial Scheduled
  4. Settlement
  5. Trial
  6. Judgment
  7. Case Conference Reports and Case Status Sheets
  8. 396 Reports

Appendix 1: IMS: Complaint Filed
Appendix 2: IMS: Resolutions
Appendix 3: Report Form 6 – Trials Conducted


D. Reporting to OGC

With the advent of EEOC’s Integrated Mission System (IMS), legal unit reporting has been simplified. While legal units must still submit a few reports and documents to the Office of General Counsel headquarters (OGC-HQ), other reports will be automatically generated in IMS. Set out below are the required IMS entries as well as the reports and documents legal units are required to submit to OGC-HQ, the times of entry or submission, and the individuals (or position titles) to whom submissions should be sent. In designating a case as class or individual in IMS or on a report, treat as class only cases meeting the following criteria: (1) cases challenging a policy that applies to a group of similarly situated individuals; or (2) cases challenging a practice that affects a group of similarly situated individuals. The number of identified claimants in a case is not determinative of whether it should be considered class; for example, a case involving two or more individuals whose claims viewed together do not evince a policy or practice affecting similarly situated individuals should not be designated class, while a case challenging a policy applicable to a protected group should be treated as class even if no affected individuals have been identified.

1. Filing Suit

  1. Court-stamped complaint - Copy to Rodney Bynum, Director of Administrative and Technical Services Staff (ATSS) within 2 days of receipt from the court.
  2. Entry into IMS of the “Complaint Filed” event, including a narrative description* of the issues in the Note field, within 2 days of filing in court. (Appendix 1 to this section is a screen shot of the “Complaint Filed” screen.)

2. Remand from a Court of Appeals

Entry into IMS of the “Appellate Remand” event within 2 days of notice of the remand.

3. Trial Scheduled

Entry into IMS of the “Trial Date Set” event within 2 days of notice from the court.

4. Settlement

  1. Consent decree or settlement agreement - Within 2 days of receipt from court, copy to Rodney Bynum, Director of ATSS, of court-stamped consent decrees upon execution by the court and of settlement agreements upon receipt of dated stipulation of dismissal or dismissal order, which should be submitted with the settlement agreement.
  2. Entry into IMS of the resolution event, including a narrative description of the settlement, and the benefits received on the Benefits tab. (Appendix 2 to this section is a screen shot of the “Resolutions” screen.)

5. Trial

Report form 6, Trials Conducted - Within 2 business days of completion of a trial, e-mail report form 6 to Associate General Counsel, LMS, Associate General Counsel for Appellate Services, and Jerome Scanlan, Assistant General Counsel, LMS. (Appendix 3 to this subsection is a blank report form 6.)

6. Judgment

  1. Court decision and judgment - Upon receipt from court, copy of the decision to Director of ATSS, Associate General Counsel, LMS, Associate General Counsel for Appellate Services, and Jerome Scanlan, Assistant General Counsel, LMS, and copy of the judgment when received to the same individuals.
  2. Jury verdict - For jury verdicts, copy of the judgment upon receipt from the court to Rodney Bynum, Director of ATSS, the Associate General Counsel, LMS, and the Associate General Counsel for Appellate Services. Entry into IMS of the “Jury Verdict” event and the resolving event, Favorable Court Order or Unfavorable Court Order. (Appendix 2 to this section is a screen shot of the “Resolutions” screen.)

7. Case Conference Reports and Case Status Sheets

Case Conference Reports and Case Status Sheets - Submit case conference reports and case status sheets by either e-mail or regular mail to your Litigation Management Services (LMS) liaison by the 15th of the first month of each quarter.

8. 396 Reports

Legal portion of 396 report - E-mail legal unit portion of the 396 report, including staffing chart, to the Director of ATSS and Jerome Scanlan, Assistant General Counsel, LMS, at time of submission of entire report to the Office of Field Programs.


* The comments need only be one or two sentences for each claim, but should note the defendant's business, the charging party’s (CP’s) job, and the jobs at issue in hiring, promotion, and classification cases. If the allegations involve an “other” category, specify the race, national origin, religion, or disability. Also, additional information regarding disabilities may be necessary (e.g., the impairment and substantial limitation in record of and regarded as cases). In ADEA cases, the CP's age and class age groups should be included.

Appendix 1
IMS: Complaint Filed

Case ID  
Case Name  
Case Type
__ Class __ Individual
Litigation Type
__ Direct __ Intervention
__ Agreement Enforcement __ TRO
__ Subpoena __ Recordkeeping
__ EEO Reporting  
Civil Action  
Court  
Date Filed  
Narrative
(see n.*, infra)
 

Appendix 2
IMS: Resolutions

Case ID  
Case Name  
Type
__ Consent Decree
    Expires: _________
__ Favorable Order
    __ Merits     __ SJ
__ Settlement Agreement __ Unfavorable Order

Date  
Money
_______ Back pay _______ Non-Pecuniary
_______ Frontpay _______ Pecuniary
_______ Interest _______ Punitive
_______ Liquidated _______ Costs and Fees

Non-Monetary
__ New Hire __ Promotion
__ Reinstatement/Recall __ Policy Change
__ Training/Apprenticeship __ Religious Accommodation
__ Seniority __ Job Referral
__ Union Membership __ Other Non-Monetary
__ EEO Notices __ Reasonable Accommodation
 
Narrative  





Appendix 3
Report Form 6 – Trials Conducted

Case name:

  1. civil action number:
  2. court and city:
  3. statute(s), bases, and issues:
  4. attorneys participating:
  5. dates on which trial took place and whether bench or jury:
  6. description of evidence presented by each party:
  7. date of decision or verdict (and judgment if applicable):
  8. outcome, including description of relief where applicable: