Procedures For Submitting Travel Vouchers - EEOC Employees Affected By Hurricane Katrina

From the Office of the Chief Financial Officer

1. All New Orleans employees should submit a manual travel voucher (SF-1012) for the first 30 days of travel on or before October 5, 2005. If an employee remains in a temporary duty status (TDY) after the first 30 days, they should submit a voucher every 30 days thereafter.
   • Travel voucher (SF-1012)
   • Instructions on completing voucher
   • Sample voucher: Employee with Spouse and one dependent under 12 years old in hotel second 30 days M&IE & lodging reduced to 60%.
   • Sample voucher: Employee with no dependents residing with friends or family first 30 days
   • Sample voucher: Employee with Spouse and one dependent less than 12 years old in hotel for the first 30 days.
   • Sample voucher: Employee with no dependents residing with friends or family returned home day 31. M&IE reduced 60%
2. Complete the travel voucher (including a telephone number where you can be reached), sign the voucher, and mail to Renee Mallett in the Office of the Chief Financial Officer at the following address:

   EEOC
   1801 L Street NW Room 2219
   Attention: Renee Mallett
   Washington, DC 20507

   Vouchers and receipts may be mailed directly to Renee or through any EEOC interoffice mail. If you need assistance in completing the voucher, please feel free to contact Renee Mallett at (202) 663-4213 or via e-mail at priscilla.mallett@eeoc.gov. Renee will review the vouchers and submit them to the Office of Field Programs (OFP) for approval/signature. Upon approval OFP will send the vouchers to the Department of Interior (DOI), National Business Center (NBC), for processing. If funds are due, employees can expect the funds in their bank account 10 business days after receipt of the voucher by DOI/NBC.

3. Employees who received a convenience check, withdrew cash using their Government Travel Cards, or received a cash advance in their bank account, please ensure that you include the amount of money received in block 8, "Travel Advance" on the travel voucher.
4. Employees who made one round trip (air, private vehicle, rental car, etc.) from their current location to the area of their home between September 5th through September 30th should include this on their voucher to be submitted by October 5, 2005. Do not claim reimbursement if the travel was prepaid by OFP.
5. Employees lodging with friends or relatives may be reimbursed for additional costs their host incurs in accommodating them if they can substantiate the costs and they are reasonable. Employees must provide documentation supporting their claim. Employees will not be reimbursed at the cost of comparable conventional lodging in the area or a flat "token" amount. Some form of receipts are required for lodging if you stay with friends or relatives and seek reimbursement.
6. The per diem rate for your location can be found here. If your location is not listed, you can find it at the GSA web site.
7. The per diem rate for each dependent under 12 years of age is one-half of the applicable maximum per diem rate for employees and dependents who are 12 years of age or over. The maximum rates will be paid for a period not to exceed the first 30 days of evacuation.
8. After the first 30 days, if the evacuation period has not been terminated, the per diem rate shall be computed at 60% of the per diem rate for your location until determination is made by the agency that travel expenses are no longer authorized. For example, for Baton Rouge the maximum daily per diem rate is $113.00. This rate would be reduced to a daily rate of $67.80 for employees and dependents 12 years of age and older and to $33.90 daily for dependents under 12 years of age. This rate may be paid for a period not to exceed 180 days after the effective date of the order to evacuate.
9. As of September 12, 2005, all Bank of America Travel Card accounts are considered in a Mission Critical status. During this timeframe, accounts will not be suspended or cancelled if they become past due. This status will remain in effect until December 12, 2005 when any outstanding balance must be paid in full. If you require a longer period of time, please contact Renee Mallett.

This page was last modified on October 3, 2005.

Return to Home Page