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FISCAL YEAR 2009 REPORT OF THE EQUAL EMPLOYMENT OPPORTUNITY COMMISSION ON ITS ADMINISTRATION OF THE FREEDOM OF INFORMATION ACT (FOIA), 5 U.S.C. §552

I. Basic Information Regarding Report

  1. Name, title, address and telephone number of person to be contacted with questions about the report

    Stephanie D. Garner
    Assistant Legal Counsel/FOIA Public Liaison
    Equal Employment Opportunity Commission
    Office of Legal Counsel
    131 M Street, NE
    Suite 5NW08R
    Washington, D.C. 20507
    (202) 663-4640
    (202) 663-7026 (TTY)
    (202) 663-4639 (fax)
    FOIA@eeoc.gov (e-mail)

  2. Electronic address for report: http://www.eeoc.gov/foia/index.html
  3. How to obtain a copy of the report in paper form

    A paper copy of the report may be requested by submitting a written request to:

    Stephanie D. Garner
    Assistant Legal Counsel/FOIA Public Liaison
    Equal Employment Opportunity Commission
    Office of Legal Counsel
    131 M Street, NE
    Suite 5NW08R
    Washington, D.C. 20507
    (202) 663-4640
    (202) 663-7026 (TTY)
    (202) 663-4639 (fax)
    FOIA@eeoc.gov (e-mail)

II. How To Make A FOIA Request

Freedom of Information Act (FOIA) requests should be made in accordance with the Commission’s regulations at 29 C.F.R. §1610.7. The regulations can be accessed at: http://www.eeoc.gov/foia/1610.html

  1. Names, address, and telephone numbers of all individual agency components and offices that receive FOIA requests

    See 29 C.F.R. §1610.4 and the agency’s FOIA web page at http://www.eeoc.gov/foia/contacts.html for the EEOC FOIA contacts.

  2. Brief description of why some requests are not granted

    The majority of fiscal year 2009 FOIA requests received by the Commission were for materials contained in the Commission’s investigative case files that involved charges of discrimination filed pursuant to Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e, et. seq., the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-633, the Equal Pay Act, 29 U.S.C. § 206(d), and the Americans with Disabilities Act, 42 U.S.C. §§ 12101-213. Sections 706(b) and 709(e) of Title VII, 42 U.S.C. §§ 2000e-5(b) and 8(e), and §107 of the ADA, 42 U.S.C. § 12117 prohibit Commission employees from making Title VII or ADA charges, conciliation materials, required reports and case file information public. In certain instances, parties to the charge are entitled access to the disclosable portions of the charge file. Examples of non-disclosable material in charge files are discussed in detail in section XII of this report.

III. ACRONYMS, DEFINITIONS, AND EXEMPTIONS

  1. Acronyms used in this report:
    1. EEOC – Equal employment Opportunity Commission.
    2. E-FOIA – Electronic Freedom of Information Act Amendments, 5 U.S.C. § 552, Pub. L. No. 104-231, 110 Stat 3048.
    3. FAQ – frequently asked questions
    4. FTS - FOIA Tracking System. The FTS tracks all incoming FOIA requests and appeals, as well as requests submitted through the Requester Service Center. The FTS also captures information required for the Annual FOIA Report.
  2. Definitions of Terms Used in this Report
    1. Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.
    2. Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.
    3. Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.
    4. Component - for agencies that process requests on a decentralized basis, a “component” is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their Annual FOIA Report data for both the agency overall and for each principal component of the agency.
    5. Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that other agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That agency, in turn, will then respond to the FOIA requester.
    6. Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA.
    7. FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a “third-party” request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., “first-party” requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act “systems of records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report.

      Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)

    8. Full Grant – an agency decision to disclose all records in full in response to a FOIA request.
    9. Full Denial – an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.
    10. Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.
    11. Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.
      1. Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.
      2. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.
      3. Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.
    12. Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.
    13. Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects.
    14. Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.
    15. Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.
    16. Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals.
    17. Section 83 – refers to Section 83 of the EEOC Compliance Manual Section I which provides for access to relevant case files by charging parties, aggrieved persons on whose behalf a charge has been filed, and entities against whom charges have been filed. 29 C.F.R.§ 1610.17(d).
    18. Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).
  3. Concise Descriptions of FOIA Exemptions
    1. Exemption 1 - classified national defense and foreign relations information.
    2. Exemption 2 - internal agency rules and practices.
    3. Exemption 3 - information that is prohibited from disclosure by another federal law.
    4. Exemption 4 - trade secrets and other confidential business information.
    5. Exemption 5 - inter-agency or intra-agency communications that are protected by legal privileges.
    6. Exemption 6 - information involving matters of personal privacy.
    7. Exemption 7 - records or information compiled for law enforcement purposes, to the extent that the production of those records (A) could reasonably be expected to interfere with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or (F) could reasonably be expected to endanger the life or physical safety of any individual.
    8. Exemption 8 - information relating to the supervision of financial institutions.
    9. Exemption 9 - geological information on wells.

IV. Exemption 3 Statutes

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
Title VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000e-5, 2000e-8 Title VII charges, conciliation materials, required reports and case file information EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981) Atlanta DO 28 1,258
Birmingham DO 83
Charlotte DO* 56
Chicago DO 50
Dallas DO 69
Houston DO 106
Indianapolis DO 304
Los Angeles DO 28
Memphis DO 146
Miami DO 53
New York DO 10
Philadelphia DO 109
Phoenix DO 23
San Francisco DO 106
St. Louis DO 39
Washington FO* 4
Headquarters 42

**Note: Since the FY ’08 report, Charlotte and the Washington Field Office have become two separate FOIA components. Data for them is reported separately.

Statute Type of Information withheld Case Citation Number of Times Relied upon per Component Total Number of Times Relied upon by Agency
Title I of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12117 ADA charges, conciliation materials, required reports and case file information EEOC v. Associated Dry Goods Corp., 449 U.S. 590 (1981) Atlanta DO 26 1,157
Birmingham DO 77
Charlotte DO 52
Chicago DO 48
Dallas DO 63
Houston DO 97
Indianapolis DO 280
Los Angeles DO 26
Memphis DO 134
Miami DO 48
New York DO 8
Philadelphia DO 101
Phoenix DO 21
San Francisco DO 97
St. Louis DO 36
Washington FO 3
Headquarters 40

V. FOIA Requests

A. Received, Processed and Pending FOIA Requests, both perfected and non-perfected

  Number of Requests Pending as of Start of Fiscal Year 2009 Number of Requests Received in Fiscal Year 2009 Number of Requests Processed in Fiscal Year 2009 Number of Requests Pending as of End of Fiscal Year 2009
Atlanta DO 115 695 660 150
Birmingham DO 41 880 787 134
Charlotte DO 25* 696 652 69
Chicago DO 39 710 669 80
Dallas DO 97 1,991 1,942 146
Houston DO 8 969 921 56
Indianapolis DO 195 2,517 2,421 291
Los Angeles DO 13 630 619 24
Memphis DO 59 1,025 967 117
Miami DO 63 1,711 1,532 242
New York DO 58 740 644 134
Philadelphia DO 133 1,419 1,386 166
Phoenix DO 39 181 154 66
San Francisco DO 96 250 239 107
St. Louis DO 54 1,072 1,022 104
Washington FO 6* 94 88 12
Headquarters 23 410 391 42
AGENCY OVERALL 1,064 15,990 15,114 1,940

*Note: Since the FY ’08 report Charlotte and the Washington Field Office have become two separate FOIA components. The FY’08 pending FOIAs have been allocated to the two offices accordingly.

V.B.(1) Disposition of FOIA Requests – All Processed Requests

  Number of Full Grants Number of Partial Grants/ Partial Denials Number of Full Denials Based on Exemptions Number of Full Denials Based on Reasons Other than Exemptions  
        No Records All Records Referred to Another Component or Agency Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper FOIA Request for Other Reasons Not Agency Record Duplicate Request Other TOTAL
Atlanta DO 3 608 49 33 0 3 0 2 0 5 10 64 777
Birmingham DO 8 753 99 0 1 0 0 1 0 0 0 1 863
Charlotte DO 5 568 53 0 5 0 0 0 0 2 12 1 646
Chicago DO 18 408 113 0 43 0 0 0 0 0 1 21 604
Dallas DO 66 1,696 264 11 54 11 6 1 0 2 4 16 2,131
Houston DO 6 720 125 29 72 7 6 1 4 2 15 53 1,040
Indianapolis DO 117 2,168 115 69 12 7 0 3 60 1 78 244 2,874
Los Angeles DO 30 512 77 145 8 3 0 2 70 0 6 42 895
Memphis DO 48 841 76 9 6 11 0 0 18 0 0 7 1,016
Miami DO 123 1,407 161 14 0 1 0 0 4 0 61 147 1,918
New York DO 7 593 48 14 5 0 50 14 51 1 4 55 842
Philadelphia DO 11 1,117 137 10 101 2 44 7 3 0 4 60 1,496
Phoenix DO 8 133 11 2 0 1 0 1 3 0 1 11 171
San Francisco DO 16 207 16 56 3 7 1 0 2 0 4 9 321
St. Louis DO 85 603 81 1 1 8 0 0 3 0 19 10 811
Washington FO 1 76 7 0 7 2 6 0 3 9 1 4 116
Headquarters 60 104 40 31 150 1 3 1 1 0 0 0 391
AGENCY OVERALL 612 12,514 1,472 424 468 64 116 33 222 22 220 745 16,912*

* Note: The figures for total FOIA requests processed in chart V.A. and in this chart fail to match for a variety of reasons including errors in the merge and migration of data from two prior tracking systems to the new FTS system, and the failure to follow uniform business rules for data entry. Specifically, we believe that the 16,912 total for the disposition of processed requests in this chart may result from the double-counting of some requests. Steps are being taken to eliminate this problem in future EEOC FOIA reports.

V.B.(2) Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions” from Section V. B(1) Chart.

Component Description of “Other” Reasons for Denials from Chart B(1) & Number of Times Those Reasons Were Relied Upon TOTAL
Converted to Section 83 Files Lost Files Destroyed
Atlanta DO 0 64 0 64
Birmingham DO 0 1 0 1
Charlotte DO 0 0 1 1
Chicago DO 1 3 17 21
Dallas DO 1 15 0 16
Houston DO 20 7 26 53
Indianapolis DO 0 244 0 244
Los Angeles DO 0 40 2 42
Memphis DO 0 1 6 7
Miami DO 0 142 5 147
New York DO 3 26 26 55
Philadelphia DO 9 51 0 60
Phoenix DO 2 0 9 11
San Francisco DO 0 9 0 9
St. Louis DO 0 10 0 10
Washington FO 0 1 3 4
Headquarters 0 0 0 0
AGENCY OVERALL 36 614 95 745

V.B.(3) Disposition of FOIA Requests – number of Times Exemptions Applied

  Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9
Atlanta DO 0 0 54 0 504 0 30 0 67 19 0 0 0 0
Birmingham DO 0 0 160 1 674 2 30 18 268 1 0 0 0 0
Charlotte DO 0 1 108 0 503 3 14 0 197 0 0 0 0 0
Chicago DO 0 1 100 1 291 7 33 30 404 1 0 0 0 0
Dallas DO 0 0 132 3 1,504 20 87 0 180 8 0 0 0 0
Houston DO 0 1 203 3 693 61 48 1 270 3 0 0 0 0
Indianapolis DO 0 3 584 24 1,600 45 17 12 475 0 0 0 0 0
Los Angeles DO 0 0 54 0 244 50 32 0 0 1 0 0 0 0
Memphis DO 0 0 280 0 801 2 34 20 402 1 13 0 0 0
Miami DO 0 1 101 1 733 2 56 0 84 6 1 0 0 0
New York DO 0 0 35 0 566 3 35 4 27 6 0 0 0 0
Philadelphia DO 0 10 210 0 1,005 15 80 0 343 8 0 0 0 0
Phoenix DO 0 1 44 0 111 1 0 0 0 0 0 0 0 0
San Fran. DO 0 0 203 0 162 9 27 0 121 0 0 0 0 0
St. Louis DO 0 1 75 0 685 13 95 0 95 10 0 0 0 0
Washington FO 0 0 7 0 56 0 5 0 39 0 0 0 0 0
Headquarters 0 0 82 1 8 3 1 0 51 0 0 0 0 0
AGENCY OVERALL 0 19 2,432 34 10,140 235 924 85 3,011 64 14 0 0 0

Note: EEOC rarely uses Exemption (b)(7)F) and never uses Exemptions 1, 8 and 9.

VI. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS

The EEOC Legal Counsel adjudicates all administrative appeals.

VI.A. Received, Processed and Pending Administrative Appeals

Number of Appeals Pending as of Start of Fiscal Year 2009 Number of Appeals Received in Fiscal Year 2009 Number of Appeals Processed in Fiscal Year 2009 Number of Appeals Pending as of End of Fiscal Year 2009
12 335 302 45

VI.B. Disposition of Administrative Appeals – All Processed Appeals

Number Affirmed on Appeal Number Partially Affirmed & Partially Reversed/Remanded on Appeal Number Completely Reversed/Remanded on Appeal Number of Appeals Closed for Other Reasons TOTAL
91 140 60 11 302

VI.C.(1) Reasons for Denial on Appeal – Number of Times Exemptions Applied

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9
0 0 98 0 168 7 37 0 81 2 0 0 0 0

VI.C.(2) Reasons for Denial on Appeal – Reasons Other than Exemptions

No Records Records Referred as Initial Request Level Request Withdrawn Fee-Related Reason Records not Reasonably Described Improper Request for Other Reasons Not Agency Record Duplicate Request or Appeal Request in Litigation Appeal Based Solely on Denial of Request for Expedited Processing Other *See Chart at C.(3)
N/A N/A 1 N/A N/A 1 N/A 2 N/A N/A 7

VI.C.(3) Reasons for Denial on Appeal – “Other” Reasons form Section VI, C (2) Chart

Description of Other Reasons for Denial on Appeal from Chart C(2) & Number of Times Those Reasons Were Relied Upon TOTAL
Lost 6
Section 83 1

VI.C.(4) Response Time for Administrative Appeals

Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
19 20 <1 71

VI.C. (5) Ten Oldest Pending Administrative Appeals

10th Oldest Appeal 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Appeal
Date of Receipt of Ten Oldest Appeals     09/28/09 09/25/09 09/23/09 09/21/09 09/18/09 09/17/09 09/14/09 9/09/09
Number of Days Pending     2 days 5 days 7 days 9 days 12 days 13 days 16 days 21 days

VII. FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING REQUESTS

A. Processed Requests – Response Time for All Processed Perfected Requests

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
Atlanta DO 12 16 1 106 N/A N/A 0 0 0 0 0 0
Birmingham DO 16 18 1 121 N/A N/A 0 0 5 9 1 63
Charlotte DO 17 17 <1 161 N/A N/A 0 0 12 12 3 19
Chicago DO 13 12 <1 104 N/A N/A 0 0 8 8 1 21
Dallas DO 9 17 1 111 N/A N/A 0 0 11 12 1 81
Houston DO 12 16 1 92 N/A N/A 0 0 23 24 1 73
Indianapolis DO 13 18 1 214 N/A N/A 0 0 5.5 6 2 9
Los Angeles DO 8 10 1 35 N/A N/A 0 0 0 0 0 0
Memphis DO 25 27 1 179 N/A N/A 0 0 3 3 0 3
Miami DO 12 28 <1 196 N/A N/A 0 0 2 9 1 109
New York DO 21 27 <1 179 N/A N/A 0 0 0 0 0 0
Philadelphia DO 14 20 1 143 N/A N/A 0 0 11 14 6 26
Phoenix DO 65 69 1 139 N/A N/A 0 0 35.5 56 20 91
San Francisco DO 2 4 <1 55 N/A N/A 0 0 2 4 1 31
St. Louis DO 19 18 <1 70 N/A N/A 0 0 12 12 2 21
Washington FO 22.5 24 1 47 N/A N/A 0 0 0 0 0 0
Headquarters 13 15 1 185 N/A N/A 0 0 0 0 0 0
AGENCY OVERALL 13 20.9 <1 214 N/A N/A 0 0 5 9.9 1 109

VII.B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted

  SIMPLE COMPLEX EXPEDITED PROCESSING
Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days
Atlanta DO 13 16.9 1 86 N/A N/A 0 0 0 0 0 0
Birmingham DO 15 18.1 1 121 N/A N/A 0 0 56 9.3 1 63
Charlotte DO 18 20 3 114 N/A N/A 0 0 12 12 4 19
Chicago DO 17 16 1 54 N/A N/A 0 0 8 8 1 21
Dallas DO 11 20 1 111 N/A N/A 0 0 11 13 1 81
Houston DO 12 15.7 1 92 N/A N/A 0 0 22.5 24.7 1 65
Indianapolis DO 12 17.8 1 214 N/A N/A 0 0 5.5 5.5 2 9
Los Angeles DO 17 16.1 1 35 N/A N/A 0 0 0 0 0 0
Memphis DO 28 29 2 83 N/A N/A 0 0 3 3 3 3
Miami DO 8.5 13.4 1 145 N/A N/A 0 0 2 1 1 81
New York DO 21.5 27.7 1 179 N/A N/A 0 0 0 0 0 0
Philadelphia DO 16 20.5 1 14.3 N/A N/A 0 0 11 14 6 26
Phoenix DO 68.5 71.5 2 139 N/A N/A 0 0 55 55 20 91
San Francisco DO 68 3.7 <1 55 N/A N/A 0 0 2 3.2 1 15
St. Louis DO 20 2 70 27 N/A N/A 0 0 12 12 2 21
Washington FO 27 26.4 9 47 N/A N/A 0 0 0 0 0 0
Headquarters 17.5 29.8 197 0 N/A N/A 0 0 0 0 0 0
AGENCY OVERALL 17 21.44 <1 214 N/A N/A 0 0 5.5 9.45 <1 91

VII.C. Processed Requests – Response Time in Day Increments for Perfected Requests

Simple Requests

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 462 157 31 7 1 2 0 0 0 0 0 0 0 660
Birmingham DO 553 180 21 7 11 0 1 0 0 0 0 0 0 773
Charlotte DO 480 148 9 2 1 3 0 0 1 0 0 0 0 644
Chicago DO 506 145 4 1 0 1 0 0 0 0 0 0 0 657
Dallas DO 1,247 149 72 78 24 1 0 0 0 0 0 0 0 1,571
Houston DO 601 211 34 9 3 0 0 0 0 0 0 0 0 858
Indianapolis DO 1,914 334 59 57 26 18 4 4 1 0 2 0 0 2,419
Los Angeles DO 562 57 0 0 0 0 0 0 0 0 0 0 0 619
Memphis DO 243 606 111 3 1 1 0 0 1 0 0 0 0 966
Miami DO 961 222 95 57 32 46 27 14 20 11 0 0 0 1,485
New York DO 320 196 87 45 13 1 0 1 1 0 0 0 0 664
Philadelphia DO 904 312 100 52 11 1 1 2 0 0 0 0 0 1,383
Phoenix DO 22 24 22 17 26 15 26 0 0 0 0 0 0 152
San Francisco DO 187 2 1 0 0 0 0 0 0 0 0 0 0 190
St. Louis DO 607 385 13 1 0 0 0 0 0 0 0 0 0 1,006
Washington FO 32 48 8 0 0 0 0 0 0 0 0 0 0 88
Headquarters 289 88 7 2 4 0 0 0 0 1 0 0 0 391
AGENCY OVERALL 9,890 3,264 674 338 153 89 59 21 24 12 2 0 0 14,526

Complex Requests*

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Birmingham DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Charlotte DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Chicago DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Dallas DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Houston DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Indianapolis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Los Angeles DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Memphis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Miami DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
New York DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Philadelphia DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Phoenix DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
San Francisco DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
St. Louis DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Headquarters 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Note:* EEOC had no information to report in this chart as FOIA requests are not complex/multi-tracked.

Requests Granted Expedited Processing

  1-20 Days 21-40 Days 41-60 Days 61-80 Days 81-100 Days 101-120 Days 121-140 Days 141-160 Days 161-180 Days 181-200 Days 201-300 Days 301-400 Days 401+ Days TOTAL
Atlanta DO 1 2 3 2 0 0 0 0 0 0 0 0 0 8
Birmingham DO 13 0 0 0 0 0 0 0 0 0 0 0 0 13
Charlotte DO 8 0 0 0 0 0 0 0 0 0 0 0 0 8
Chicago DO 11 1 0 0 0 0 0 0 0 0 0 0 0 12
Dallas DO 7 0 0 0 0 0 0 0 0 0 0 0 0 7
Houston DO 29 19 12 3 0 0 0 0 0 0 0 0 0 63
Indianapolis DO 2 0 0 0 0 0 0 0 0 0 0 0 0 2
Los Angeles DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Memphis DO 1 0 0 0 0 0 0 0 0 0 0 0 0 1
Miami DO 45 0 0 0 1 1 0 0 0 0 0 0 0 47
New York DO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Philadelphia DO 2 1 0 0 0 0 0 0 0 0 0 0 0 3
Phoenix DO 1 0 0 0 1 0 0 0 0 0 0 0 0 2
San Francisco DO 48 1 0 0 0 0 0 0 0 0 0 0 0 49
St. Louis DO 15 1 0 0 0 0 0 0 0 0 0 0 0 16
Washington FO 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Headquarters 0 0 0 0 0 0 0 0 0 0 0 0 0 0
AGENCY OVERALL 182 23 12 3 2 1 0 0 0 0 0 0 0 223

VII.D. Pending Requests – All Pending Perfected Requests*

  SIMPLE COMPLEX EXPEDITED PROCESSING
Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days Number Pending Median Number of Days Average Number of Days
Atlanta DO 35 18 18 0 N/A N/A 0 N/A N/A
Birmingham DO 93 20 20 0 N/A N/A 0 N/A N/A
Charlotte DO 44 20 20 0 N/A N/A 0 N/A N/A
Chicago DO 41 20 29 0 N/A N/A 0 N/A N/A
Dallas DO 49 31 39 0 N/A N/A 0 N/A N/A
Houston DO 48 19 17 0 N/A N/A 0 N/A N/A
Indianapolis DO 96 11 13 0 N/A N/A 0 N/A N/A
Los Angeles DO 11 7 9 0 N/A N/A 0 N/A N/A
Memphis DO 58 18 18 0 N/A N/A 0 N/A N/A
Miami DO 179 38 50 0 N/A N/A 0 N/A N/A
New York DO 76 25 33 0 N/A N/A 0 N/A N/A
Philadelphia DO 33 25 29 0 N/A N/A 0 N/A N/A
Phoenix DO 27 14 17 0 N/A N/A 0 N/A N/A
San Francisco DO 11 27 34 0 N/A N/A 0 N/A N/A
St. Louis DO 50 17 21 0 N/A N/A 0 N/A N/A
Washington FO 6 13.5 15 0 N/A N/A 0 N/A N/A
Headquarters 19 20 32 0 N/A N/A 0 N/A N/A
AGENCY OVERALL 876 313.5 414 0 N/A N/A 0 N/A N/A

Note:* There are no figures under Complex because EEOC does not multi track its FOIA request data. No data is captured for Expedited Processing because there were no such requests pending at the end of the fiscal year.

VII.E. Pending Requests – Ten Oldest Pending Perfected Requests

  10th Oldest Request and Number of Days Pending 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Request and Number of Days Pending
Atlanta DO 9-24-09
6 days
9-23-09
7 days
9-22-09
days
9-22-09
8 days
9-18-09
12 days
9-17-09
13 days
9-17-09
13 days
9-15-09
15 days
9-15-09
15 days
9-15-09
15 days
Birmingham DO 9-28-09
2 days
9-28-09
2 days
9-23-09
7 days
9-22-09
8 days
9-21-09
9 days
9-16-09
14 days
9-15-09
15 days
9-3-09
27 days
9-3-09
27 days
9-2-09
28 days
Charlotte DO 0 0 9-25-09
5 days
9-18-09
12 days
9-18-09
12 days
9-9-09
21 days
9-4-09
26 days
8-24-09
37 days
8-19-09
42 days
8-7-09
54 days
Chicago DO 9-30-09
0
9-30-09
0
9-29-09
1 day
9-29-09
1 day
9-29-09
1 day
9-28-09
2 days
09-22-09
8 days
9-21-09
9 days
9-18-09
12 days
9-14-09
16 days
Dallas DO 9-29-09
1 day
9-29-09
1 day
9-28-09
2 days
9-24-09
6 days
9-24-09
6 days
9-22-09
8 days
9-18-09
12 days
9-11-09
19 days
9-08-09
22 days
9-04-09
26 days
Houston DO 9-30-09
0
9-29-09
1 day
9-28-09
2 days
9-25-09
5 days
9-25-09
5 days
9-23-09
7 days
9-22-9
8 days
9-21-09
9 days
9-18-09
12 days
9-17-09
13 days
Indianapolis DO 9-30-09
0
9-28-09
2 days
9-25-09
5 days
9-23-09
7 days
9-23-09
7 days
9-22-09
8 days
9-22-09
8 days
9-21-09
9 days
9-18-09
12 days
9-3-09
27 days
Los Angeles DO 0 0 9-30-09
0
9-29-09
1 day
9-29-09
1 day
9-28-09
2 days
9-28-09
2 days
9-25-09
5 days
9-25-09
5 days
9-9-09
21 days
Memphis DO 9-30-09
0
9-29-09
1 day
9-29-09
1 days
9-28-09
2 days
9-28-09
2 days
9-28-09
2 days
9-25-09
5 days
9-22-09
8 days
9-14-09
16 days
9-10-09
20 days
Miami DO 9-30-09
0
9-28-09
2 days
9-23-09
7 days
9-22-09
8 days
9-22-09
8 days
9-22-09
8 days
9-22-09
8 days
9-22-09
8 days
9-21-09
9 days
9/21/09
9 days
New York DO 9-29-09
1 day
9-29-09
1 day
9-23-09
7 days
9-21-09
9 days
9-16-09
14 days
9-16-09
14 days
9-8-09
22 days
9-8-09
22 days
9-2-09
28 days
8-31-09
30 days
Philadelphia DO 9-29-09
1 day
09-29-09
1 day
9-25-09
5 days
9-24-09
6 days
09-24-09
6 days
9-23-09
7 days
9-18-09
12 days
9-17-09
13 days
9-16-09
14 days
8-28-09
33 days
Phoenix DO 9-28-09
8 days
9-25-09
5 days
9-24-09
6 days
9-21-09
9 days
9-18-09
12 days
9-16-09
14 days
9-16-09
14 days
9-8-09
22 days
9-2-09
28 days
8-31-09
30 days
San Fran. DO 9-30-09
0
9-29-09
1 day
9-18-09
12 days
9-17-09
13 days
9-17-09
13 days
9-14-09
16 days
9-11-09
19 days
9-11-09
19 days
9-08-09
22 days
9-04-09
26 days
St. Louis DO 9-24-09
6 days
9-22-09
8 days
9-22-09
8 days
9-17-09
13 days
9-17-09
13 days
9-15-09
15 days
9-14-09
16 days
9-10-09
20 days
9-4-09
26 days
8-31-09
30 days
Washington FO 0 0 0 0 0 0 9-22-09
8 days
09-15-09
15 days
9-11-09
19 days
9-02-09
28 days
Headquarters 9-29-09
1 day
9-28-09
2 days
9-24-09
6 days
9-22-09
8 days
9-21-09
9 days
9-21-09
9 days
9-18-09
12 days
9-17-09
13 days
9-4-09
26 days
9-1-09
29 days
AGENCY OVERALL 9-8-09
22 days
9-4-09
26 days
9-3-09
27 days
9-2-09
28 days
9-1-09
29 days
8-31-09
30 days
8-28-09
33 days
8-24-09
37 days
8-19-09
42 days
8-07-09
54 days

VIII. REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER

A. Requests for Expedited Processing

  Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate Number Adjudicated Within Ten Calendar Days
Atlanta DO 0 0 N/A N/A N/A
Birmingham DO 13 4 N/A N/A N/A
Charlotte DO 8 0 N/A N/A N/A
Chicago DO 12 3 N/A N/A N/A
Dallas DO 7 2 N/A N/A N/A
Houston DO 63 35 N/A N/A N/A
Indianapolis DO 2 0 N/A N/A N/A
Los Angeles DO 0 1 N/A N/A N/A
Memphis DO 1 1 N/A N/A N/A
Miami DO 47 0 N/A N/A N/A
New York DO 0 1 N/A N/A N/A
Philadelphia DO 3 0 N/A N/A N/A
Phoenix DO 2 0 N/A N/A N/A
San Francisco DO 49 17 N/A N/A N/A
St. Louis DO 16 3 N/A N/A N/A
Washington FO 0 0 N/A N/A N/A
Headquarters 0 0 N/A N/A N/A
AGENCY OVERALL 223 67 N/A N/A N/A

Note: There is no data showing the average, median, or number of days to adjudicate a request for a fee waiver or to expedite a request in this fiscal year’s report. The data necessary to calculate this information was lost during the migration of EEOC FOIA data from two prior tracking systems to the newly developed agency-wide FTS. Steps have been taken to ensure that this data is captured and included in future EEOC FOIA reports.

VIII.B. Requests for Fee Waiver*

Number Granted Number Denied Median Number of Days to Adjudicate Average Number of Days to Adjudicate
Atlanta DO 0 0 N/A N/A
Birmingham DO 0 0 N/A N/A
Charlotte DO 0 0 N/A N/A
Chicago DO 0 0 N/A N/A
Dallas DO 0 0 N/A N/A
Houston DO 0 0 N/A N/A
Indianapolis DO 0 0 N/A N/A
Los Angeles DO 0 0 N/A N/A
Memphis DO 0 0 N/A N/A
Miami DO 0 0 N/A N/A
New York DO 0 0 N/A N/A
Philadelphia DO 0 0 N/A N/A
Phoenix DO 0 0 N/A N/A
San Francisco DO 0 0 N/A N/A
St. Louis DO 0 0 N/A N/A
Washington FO 0 0 N/A N/A
Headquarters 0 0 N/A N/A
AGENCY OVERALL 0 0 N/A N/A

Note: FY ’09 data concerning the number of Fee Waivers granted and denied was lost during the migration of data from the two former tracking systems to the recently launched agency-wide FTS. Steps have been taken to ensure that this data is captured and included in future EEOC FOIA reports.

IX. FOIA PERSONNEL AND COSTS

  PERSONNEL COSTS
Number of “Full-Time FOIA Employees” Number of “Equivalent Full-Time FOIA Employees” Total Number of Full-Time FOIA Staff” Processing Costs Litigation-Related Costs Total Costs
Atlanta DO 2 .85 2.85 89,080.29 0 89,080.29
Birmingham DO 2 1.80 3.80 164,242.00 960 165,202.00
Charlotte DO 1 1.10 2.10 62,490.92 0 62,490.92
Chicago DO 1 1.10 2.10 68,384.10 0 68,384.10
Dallas DO 3 1.16 4.16 157,888.18 0 157,888.18
Houston DO 2 1.45 3.45 102,722.53 0 102,722.53
Indianapolis DO 3 .90 4.90 140,276.18 0 140,276.18
Los Angeles DO 3 .15 3.15 133,421.92 0 133,421.92
Memphis DO 1 1.82 2.82 121,624.08 0 121,624.08
Miami DO 3 1.35 4.35 101,493.39 0 101,493.39
New York DO 0 .75 .75 53,674.10 0 53,674.10
Philadelphia DO 4 2.75 6.75 148,172.36 0 148,172.36
Phoenix DO 0 1.00 1.00 4,390.75 0 4,390.75
San Francisco DO 1 .65 1.65 44,329.80 0 44,329.80
St. Louis DO 1 1.85 2.85 147,269.52 0 147,269.52
Washington FO 0 1.20 1.20 104,139.13 0 104,139.13
Headquarters 4 2.75 6.75 432,212.44 0 432,212.44
AGENCY OVERALL 31 22.63 54.63 2,075,811.69 960 2,076,771.69

Note: EEOC expended $960 preparing a brief in response to a FOIA lawsuit filed against the Birmingham District Office.

X. FEES COLLECTED FOR PROCESSING REQUESTS

  Total Amount of Fees Collected Percentage of Total Costs
Atlanta DO $104.20 0
Birmingham DO $25.00 0
Charlotte DO $717.50 1%
Chicago DO $868.65 1.5%
Dallas DO $1,252.25 .75%
Houston DO $1,695.60 1.5%
Indianapolis DO $3,329.48 2.5%
Los Angeles DO $1,861.00 1.5%
Memphis DO $8,904.15 7%
Miami DO $3,264.00 3%
New York DO $1,958.45 3.5%
Philadelphia DO $842.98 .5%
Phoenix DO $272.70 .5%
San Francisco DO $2,806.91 .5%
St. Louis DO $175.00 0
Headquarters $1,113.65 1%
Headquarters $2,134.50 0
AGENCY OVERALL $29,191.52 24.75%

XI. FOIA REGULATIONS

EEOC FOIA regulations can be accessed on the World Wide Web at: http://www.eeoc.gov/foia/1610.html

XII. BACKLOGS, CONSULTATIONS, AND COMPARISONS

A. Backlogs of FOIA Requests and Administrative Appeals

  Number of Backlogged Requests as of End of Fiscal Year Number of Backlogged Appeals as of End of Fiscal Year
Atlanta DO 1 0
Birmingham DO 0 0
Charlotte DO 3 0
Chicago DO 7 0
Dallas DO 3 0
Houston DO 0 0
Indianapolis DO 3 0
Los Angeles DO 0 0
Memphis DO 0 0
Miami DO 88 0
New York DO 16 0
Philadelphia DO 4 0
Phoenix DO 5 0
San Francisco DO 1 0
St. Louis DO 1 0
Washington FO 0 0
Headquarters 4 1
AGENCY OVERALL 136 1

Note: Headquarters is the only office that processes FOIA appeals.

XII.B. Consultations of FOIA Requests – Received, Processed, and Pending Consultations

  Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of Start of the Fiscal Year Number of Consultations Received from Other Agencies During the Fiscal Year Number of Consultations Received from Other Agencies that Were Processed by Your Agency During the Fiscal Year Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of End of the Fiscal Year
Atlanta DO 0 0 0 0
Birmingham DO 0 0 0 0
Charlotte DO 0 0 0 0
Chicago DO 0 0 0 0
Dallas DO 0 0 0 0
Houston DO 0 0 0 0
Indianapolis DO 0 0 0 0
Los Angeles DO 0 0 0 0
Memphis DO 0 0 0 0
Miami DO 0 0 0 0
New York DO 0 0 0 0
Philadelphia DO 0 0 0 0
Phoenix DO 0 0 0 0
San Francisco DO 0 0 0 0
St. Louis DO 0 0 0 0
Washington FO 0 0 0 0
Headquarters 0 0 0 0
AGENCY OVERALL 0 0 0 0

XII.C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency

Note: EEOC did not receive any consultations from other agencies during Fiscal Year 2009.

XII.D. Comparison of Numbers of Requests from Previous and Current Annual Report – Requests Received, Processed, and Backlogged

  NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED
Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Annual Report
Atlanta DO 521 685 737 660
Birmingham DO 804 880 658 787
Charlotte DO 667* 696 752 652
Chicago DO 561 710 747 669
Dallas DO 1,576 1,991 1,371 1,942
Houston DO 683 969 847 921
Indianapolis DO 1,876 2,517 1,868 2,421
Los Angeles DO 501 630 460 619
Memphis DO 860 1,025 891 967
Miami DO 1,508 1,711 1,523 1,532
New York DO 895 740 811 664
Philadelphia DO 1,672 1,419 2,002 1,386
Phoenix DO 424 181 388 154
San Francisco DO 538 250 552 239
St. Louis DO 904 1,072 852 1,022
Washington FO N/A* 94 N/A* 88
Headquarters 470 410 420 391
AGENCY OVERALL 14,460 15,990 14,879 15,114

*Note: The FY’08 Annual report combined Charlotte District Office and the Washington Field Office figures. This year’s report reflects the calculation of the Washington Field Office on its own.

  Number of Backlogged Requests as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Requests as of End of the Fiscal Year from Current Annual Report
Atlanta DO 82 1
Birmingham DO 3 0
Charlotte DO 30 3
Chicago DO 21 7
Dallas DO 14 3
Houston DO 7 0
Indianapolis DO 7 3
Los Angeles DO 0 0
Memphis DO 5 0
Miami DO 1 88
New York DO 39 16
Philadelphia DO 70 4
Phoenix DO 10 5
San Francisco DO 52 1
St. Louis DO 6 1
Washington FO* N/A 0
Headquarters 0 4
AGENCY OVERALL 347 136

*Note: The FY’08 Annual report combined Charlotte District Office and the Washington Field Office figures. This years FY’09 report reflects the calculation of the Washington Field Office on its own.

XII.E. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals Received, Processed and Backlogged

  NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED
  Number Received During Fiscal Year from Last Year’s Annual Report Number Received During Fiscal Year from Current Annual Report Number Processed During Fiscal Year from Last Year’s Annual Report Number Processed During Fiscal Year from Current Year Annual Report
Headquarters 297 335 285 302
AGENCY OVERALL 297 335 285 302




  Number of Backlogged Appeals as of End of the Fiscal Year from Previous Annual Report Number of Backlogged Appeals as of End of the Fiscal Year from Current Annual Report
Headquarters 0 1
AGENCY OVERALL 0 1

XII.F. Discussion of Other FOIA Activities (Optional)