August 21, 2015
Attn: Director of Human Resources
CITY, STATE ZIP
Login ID: XXXXXX
Get password at: https://egov.eeoc.gov/eeo1/get_password.jsp
Dear Private Employer:
The 2015 EEO-1 Online Filing System is OPEN. This letter includes important information about the 2015 EEO-1 survey.
2015 EEO-1 SURVEY CHANGES
Beginning with the 2015 EEO-1 filing, companies must get their passwords online. You will need the email that was used to file last year's report to receive the 2015 password. If your contact person has changed, you must update the email contact in the system by sending a change request on company letterhead with the name, title, phone number and email address of the new contact person at your company. Your new contact will receive an email with login and password once your change request has been submitted. If you have any questions about this process you may contact the EEOC at 1-877-392-4647 or email@example.com.
You now have the ability to retrieve forgotten passwords online too. In addition, companies MAY NOT include multiple records with the same address and the same NAICS code. Multiple records with the same address and same NAICS code must either change the NAICS code to one that more accurately describes the location's major business activity, or consolidate these records into ONE record. You may seek technical guidance at www.eeoc.gov/eeo1survey. Finally, Employer Identification numbers will be required for all locations.
* * * MOST IMPORTANT * * *
The 2015 EEO-1 report must be submitted and certified on or before
September 30, 2015.
The Equal Employment Opportunity Commission (EEOC) has developed three convenient methods for filing your report:
EEO-1 Online Filing System
The easiest and most efficient method of filing the EEO-1 report for most employers is through the EEO-1 Online Filing System. The unique data file for each employer is located at http://www.eeoc.gov/eeo1survey. Access your report with the Login ID above and reset your password. ONLY include establishments located in the 50 states and the District of Columbia. If you choose to submit Type 6 records for establishments employing fewer than 50 employees, you MUST manually enter employment data categorized by race, gender and job category in the Type 2-Consolidated Report for ALL company employees.
Data File Transfers
Employers may submit reports as data files (ASCII/TXT or CSV/XML) - (Electronic Transmission Preferable). ALL EEO-1 electronic data files should be transmitted to firstname.lastname@example.org. The format of your data file(s) must follow the file layout(s) set forth in the EEOC-approved specifications available at http://www.eeoc.gov/eeo1survey. Only include data records for establishments located in the 50 States and the District of Columbia. DO NOT include data records for establishments with zero employment.
Employers that submit data files are able to test their data files for errors PRIOR to emailing the data file for upload. Once you have prepared the data file, use the following URL: https://egov.eeoc.gov//eeo1/test_file_reg.jspand provide the requested information and click SUBMIT. On the next screen, identify the type of file to be checked at bottom of the page and attach it, then click "TEST THE FILE". You will be able to see and print the error report. Once your data file is error-free, you may attach it to an email and send it to email@example.com.
Computer Printouts and paper format
Use of paper reports is discouraged. For employers who must file in this manner please contact the EEO-1 Joint Reporting Committee at 1-877-392-4647 or email E1.firstname.lastname@example.org.
Postal Code Lookup Table - The EEO-1 Joint Reporting Committee is providing employers with a postal code lookup spreadsheet for your convenience which will be useful to employers as they update or add new establishment locations. This document can be found at www.eeoc.goc/eeo1survey under the "Additional Documentation" section.
Without regard to the EEO-1 reporting method, ALLmulti-establishment companies MUST submit a Type 2-Consolidated Report, Type 3-Headquarters Report and a separate report for each remaining establishment/location of the company. Excluding the Type 2-Consolidated Report which must include all employees, employees working at various establishments MAY NOT be combined on a single EEO-1 report. Employees working from home MUST be included in the EEO-1 report for the establishment to which they report.
If your company acquired establishments of another company or merged with another company, contact the EEO-1 Joint Reporting Committee or email to email@example.com PRIOR to submitting the 2015 EEO-1 report. If establishments of your company spun-off to become an independent company, contact the EEO-1 Joint Reporting Committee or email firstname.lastname@example.org . This will avoid receipt of violation notices.
EEO-1 Survey Information
Filing the EEO-1 survey report is not voluntary, but required by federal law: Section 709(c), Title VII of the Civil Rights Act of 1964, as amended; and §1602.7-§1602.14, Title 29, Chapter XIV, of the Federal Code of Regulations. Relevant legal texts are printed in the EEO-1 instruction booklet. We are prepared to assist you. You can reach us at:
EEO-1 Joint Reporting Committee Telephone: 877-392-4647 (toll-free) P. O. Box 3128 Fax: 866-262-0032 Reston, VA 20195 E-mail: E1.email@example.com
When to File
The EEO-1 report must be submitted and certified on or before September 30, 2015. The data reported must be from one (1) pay period during the third quarter (July, August or September) of calendar year 2015. More information is available at http://www.eeoc.gov/eeo1survey.
The EEO-1 Joint Reporting Committee