Management Directive 110
The U.S. [Non Conflict AGENCY (hereinafter "NC Agency") and the U.S. [AGENCY] (hereinafter "agency") hereby agree that, in accordance with the terms of this Interagency Agreement (hereinafter "Agreement") and the Economy Act, 31 U.S.C. § 1535, the NC agency shall assume responsibility for investigating the following Equal Employment Opportunity (EEO) complaint filed with the agency:
[Complainant] v. [AGENCY] [Case No.]
Through this interagency acquisition, the agency is obtaining needed investigative services from the NC agency on a reimbursable basis.
With respect to the matters identified in Part A of this Agreement, and pursuant to 29 C.F.R. § 1614.607, the agency herein officially delegates authority to the NC agency as follows:
With respect to the complaint identified under Part A of this Agreement, the agency agrees to assume the following responsibilities:
The NC agency reserves the right to determine the investigative techniques and procedures to be utilized in the investigation of the complaint identified in Part A of this Agreement. In the event that the NC agency elects to have verbatim affidavits or statements of the witnesses made at fact-finding conferences or other investigative proceedings, the agency agrees, subject to a ten (10) working day advance request by the NC agency to take all necessary steps to procure the services of a qualified court reporter to transcribe investigative proceedings and to prepare transcripts of those proceedings. The NC agency shall not arrange and provide court reporter services on a reimbursable basis. All arrangements shall be made by the agency and all bills for transcription services and transcripts shall be sent directly to the agency. Such bills shall not be sent to the NC agency.
The agency is responsible for ensuring that a requested court reporter is available on the day and at the time and location specified by the NC agency. The original transcript of any proceeding and any copies ordered shall be sent directly to the NC agency within the time frame deemed necessary by the NC agency, but not later than ten calendar days from the date of the investigative proceeding.
As appropriate, the itemized billing statement shall include a standard rate factor for employee benefits and administration (28%, as provided in Part C. 4. a. of this Agreement). The time expended by the assigned NC agency personnel investigating the complaint shall include time spent in a travel status and for other time spent on the investigation either during or after normal duty hours.
The statement shall also include a recitation of the total dollar amount to be reimbursed to the NC agency by the agency. Such amount shall be calculated by multiplying the total hours expended by the official hourly rate of the assigned NC agency personnel based on the individual's official grade and step and in accordance with the applicable federal pay schedule.
Upon presentation of the itemized billing statement, collection shall be effected by the NC agency via the U.S. Treasury's intra-governmental payment and collection system (IPAC) using the following agency accounting data:
Agency Location Code: ________________
Appropriation Code: ________________
DUNS/BPN Number: ________________
Collection shall be made no later than thirty calendar days of the billing. The NC agency's liaison regarding billing is [Name], [phone number]. The agency's liaison regarding this Agreement is ____________________________________, _________________ [please insert name, phone number].
Prior to travel, the agency shall deliver the necessary airline tickets (either by paper or notification of availability of electronic ticket), confirmation of lodging arrangements, and any travel advance as authorized by the Federal Travel Regulations to the designated NC agency personnel. Upon completion of the travel, the NC agency shall present the agency with the necessary information and documents for the agency to prepare a travel claim for the signature of the personnel investigating the complaint. The agency shall promptly process and settle such travel claims.
This Agreement will become effective when signed by both the agency and the NC agency and will remain in effect until completion of the investigation and final payment of costs as set forth herein is made by the agency, the complaint is settled, withdrawn by the complainant or cancelled by the agency and final payment of costs as set forth herein is made by the agency. The NC agency and the agency may modify this Agreement by written consent. The NC agency or the agency may terminate this Agreement by giving 30 days advance written notice to the other.
Should a disagreement arise on the interpretation of the provisions of this agreement, or amendments and/or revisions thereto, that cannot be resolved at the operating level, the area(s) of disagreement shall be stated in writing by each party and presented to the other party for consideration. If agreement on interpretation is not reached within thirty (30) days, the parties shall forward the written presentation of the disagreement to respective higher officials for appropriate resolution.
FOR THE U.S. [AGENCY]:
FOR THE U.S. [NC AGENCY]: